Fiscal Specialist (Office of the Provost)

Fiscal Specialist (Office of the Provost) The Fiscal Specialist reports to the Assistant Director of Finance and Administration and plays a critical role in the Office of the Provost by performing a wide range of financial transactions and accounting support activities. This position is heavily focused on processing a high volume of transactions, ensuring strict adherence to university fiscal policies, and maintaining accurate financial records. The Technician also assists with the overall budget management for the Provost's office and associated reporting units. Due to the nature of the work, this role requires the highest level of professionalism, discretion, and strict confidentiality. The ideal candidate will be detail-oriented, possess a strong understanding of financial processes, and thrive in a fast-paced, high-volume environment. 90% - Transaction Processing & Accounts Payable: Responsible for the timely and accurate processing of a high volume of financial transactions. This includes, but is not limited to processing invoices, expense reports, purchase requisitions, internal transfers (accounting journals), and reimbursements. Verify transactions for appropriate authorization, proper account codes, and compliance with institutional, state, and federal regulations. Work in conjunction with Assistant Director of Finance and Administration to track and monitor expenditures against approved budgets for the Provost's Office and associated reporting units. Manage procurement card (P-Card) reconciliation. Facilitate HR payment processing under the guidance of the Assistant Director of Finance and Administration. 10% - Administrative & General Support: Provide comprehensive administrative support, including maintaining organized electronic financial files. Assist with special projects, documentation updates, and other duties as assigned. Required Qualifications: High School graduate or equivalent education, experience, and training. Proficiency in MS Word, Outlook, Excel. Ability to work across departments and thrive in a fast-paced, high-volume environment. Working knowledge of fiscal administration and general accounting practices and procedures, as well as tracking expenditures. Experience with interpreting and communicating procurement, purchasing and organizational policies/procedures in accordance with state and federal guidelines. Ability to learn and work effectively with productivity systems and applications in the areas of procurement and fiscal reporting (e.g. buyW&M, Qlik, WorkDay). Preferred Qualifications: Experience working in a higher education office environment. Experience with productivity systems and applications such as buyW&M and WorkDay. Conditions of Employment: This is a non-exempt position, which may be eligible to receive overtime in accordance with the Fair Labor Standards Act. The expected salary range for this position is $50,000 - $60,000, commensurate with experience. For full consideration, submit your cover letter and resume/CV with your application and apply by the priority review date of 03/23/2026.

Created: 2026-03-07