Executive Assistant Finance

Our client is an American Industrial Manufacturing company operating on a global basis. A fantastic opportunity exists for an Executive Assistant to provide finance and project administrative support at senior level. Position will be based at the corporate office in Las Vegas and will offer a competitive financial package and benefits, stability and progression opportunities. Position Overview: The individual will provide high-level project support to the finance and accounting team of this fast-paced, growing publicly traded company. This role requires exceptional attention to detail, strong business judgement and the ability to organize and manage priorities across multiple workstreams. The ideal candidate thrives in a fast-paced environment and possesses a proactive problem-solving mind set anticipating needs, and ensuring smooth day-to-day operations across finance, treasury and accounting functions. Position Responsibilities: Provide project specialist support to the finance team, including coordination of multiple complex back-office logistics across multiple time zones. Manage complex calendars, scheduling and meeting coordination across multiple time zones Prepare executives for meetings by organizing materials, drafting agendas and capturing action items Coordinate domestic and international travel including itineraries, logistics and expense reconciliation Serve as the point of contact between executives and internal/external stakeholders Support cross-functional initiatives with finance, accounting and other stakeholders within the organization Track milestones, deliverables, deadlines; follow up with stakeholders and ensure timely completion Help develop and maintain project plans, documentation and process improvement Manage confidential information with discretion and judgement Maintain organization of team files, organizational charts, and reference documents Proactively surface issues, bottlenecks and process gaps with suggested solutions Communicate clearly and professionally on behalf of executives Basic Qualifications: Bachelors degree required 5+ years work experience supporting senior Finance executives preferably in a public company Strong project coordination skills with the ability to manage multiple concurrent workflows Exceptional attention to detail, organization, and follow-through Excellent written and verbal communication skills Ability to maintain the highest level of confidentiality and professionalism Strong problem solving and proactive mindset Experience supporting finance, accounting or treasury executives Experience and highest degree of proficiency in use and knowledge of Microsoft Office 365 tools including and not limited to: Word; PowerPoint; Outlook; Teams; and OneNote. Ability to work sensitive information and maintain confidentiality. Other duties as assigned. Desired Qualities: Progressive administrative or project coordinator experience in fast-paced, high-growth or publicly traded companies Familiarity with financial close processes, budgeting cycles, and audit timelines Experience with international operations and project coordination

Created: 2026-03-07