Executive Assistant - LGS

Hiring: Full-time Executive Assistant - Remote - $9,600 - $13,200/yr Job type: Full time. Location: Remote. Salary: $9,600$13,200/year. About the Client Influencer Marketing with Purpose Supporting health & wellness creators through brand partnerships that uplift communities. Creator & Brand Connector Managing deals, collaborations, invoicing, and long?term relationships across multiple platforms. Growing with Momentum With a roster of creators and hundreds of brand deals circulating, they run a highly coordinated workflow that depends on sharp systems and detail excellence. Heart?Led Leadership A kind, trusting, down?to?earth team that believes in people?first operations. Supportive, Positive Work Environment High energy, good humor, open communication, and genuine appreciation for great people. About WeAssist Led by a Founder Who Cares Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. Fast & Purposeful Recruiting We move quickly but prioritize long?term fit, stability, and growth over just filling roles. Connecting Global Talent With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters From building schools to feeding the homeless, we believe true success means making a difference. An Inclusive & Thriving Culture Your skills and unique gifts matter. We create an environment where outsourced professionals dont just workthey grow. Key Responsibilities of the Executive Assistant Contract & Data Management Tracker Ownership & Data Accuracy Communication & Brand Coordination Calendar & Deliverables Management Client & Creator Support Billing & Invoicing File, Asset & Systems Management Special Projects Additional Information Review this Doc first! .0#heading=h.gt6n5ybw2ujb Why Are They Hiring an Executive Assistant? Our client is hiring two Executive Assistants to support their fast?growing influencer management operations. Due to the increasing volume of brand deals, contracts, deliverables, and recurring tasks, the team needs additional bandwidth to stay organized, accurate, and responsive. You will help relieve the current EA, split responsibilities, and take ownership of trackers, contracts, invoices, and daily coordination. Your mission is to be the operational backbonekeeping contracts updated, trackers pristine, communication flowing, and monthly invoicing accurate. This role is perfect for someone who thrives in detail?heavy work, loves organization, and feels satisfied when everything is just right. If you love staying five steps ahead, thrive in fast?paced environments, and get genuine satisfaction from helping things run smoothlythis is your moment to shine. Qualifications Must-Haves: Elite Attention to Detail You notice inconsistencies, missing data, and formatting errors instantly. Precision is your superpower. Exceptional Written English Clear, polished, and professional communication across emails, trackers, and SOPs. Customer Service, VA, or EA Experience Youve supported operations, handled details, and worked directly with clients or teams. Comfort With Repetitive, Detail-Heavy Tasks Especially critical for the second EAsomeone who genuinely enjoys precise, meticulous work. Google Sheets Expert Confident with data entry, sorting, data validation, and managing large, detailed spreadsheets. Responsibilities Of The Executive Assistant Contract & Data Management Review incoming contracts for accuracy and ensure all required details are present. Upload finalized contracts to SignNow and complete templates when needed. Track contract lifecycle (sent ? signed ? executed) and ensure timely completion. Follow up with brands if contracts remain unsigned after 5 days. Ensure contract details (deliverables, platforms, rates, codes, payment terms) are entered accurately. Conduct monthly audits to identify upcoming renewals and send initial renewal emails. Tracker Ownership & Data Accuracy Maintain the main client trackers daily with all updates related to deals, deliverables, communication, and status changes. Extract key details from emails, messages, or contracts and enter them into the appropriate tracker fields. Identify missing information and notify the team promptly. Keep all trackers aligned with the color?coded system to signal action items and pending information. Conduct twice?weekly audits to ensure trackers remain accurate, organized, and current. Communication & Brand Coordination Manage your own inbox and respond to routine inquiries, follow?ups, and brand questions. Send SOP?based emails when new deals are approved and gather any missing info from brands. Coordinate product sends and restocks; send monthly restock check?ins to clients. Document relevant communication updates and share essential information with leadership. Collect client feedback on products and update the necessary records. Support brand outreach tasks as assigned. Calendar & Deliverables Management Add all content deadlines, promo dates, contract milestones, and reminders to Google Calendar. Color?code deliverables (Reels, Stories, static posts, required dates) for clarity. Duplicate recurring events for long?term partnerships to maintain month?to?month continuity. Set reminders for expiring contracts and other critical action items. Audit calendar entries monthly to ensure accuracy with the main trackers. Client & Creator Support Coordinate product shipments and ensure clients receive items needed for filming and promos. Track and communicate restock requests using internal forms. Gather promo details from brands and ensure they are properly logged and scheduled. Update creator follower counts at the beginning of each month. Provide timely updates to client when essential details are missing or require attention. Billing & Invoicing Prepare and send monthly invoices for all active brand contracts. Create and maintain customized invoice templates for each brand. Gather commission details for approximately 200 deals monthly and input them accurately. Include W?9 and banking information with first?time invoices to ensure proper payment processing. Track payments, flag overdue invoices, and follow up when necessary. File, Asset & Systems Management Store and organize contracts, briefs, product confirmations, and communication materials in structured folders. Maintain and update the brand rolodex with new partnerships, contacts, links, and categories. Support updates to SOPs, templates, and internal systems as processes evolve. Special Projects Assist with event planning, fundraisers, and other seasonal or one?off initiatives. Participate in operational improvements, workflow optimization, and process?building projects. Want to Know More About the Client? Our client is a fast?growing influencer management company operating at the intersection of wellness, lifestyle, and purpose?driven creator partnerships. Their work centers on connecting heart?aligned health and wellness brands with creators who genuinely love promoting products that make peoples lives better. With a reputation for integrity, kindness, and meticulous execution, they support a growing roster of creators and manage hundreds of brand deals, contracts, and ongoing partnerships each year. The company blends operational excellence with a human?first approachensuring creators feel supported, brands feel cared for, and every project is executed with intention. Joining their team means stepping into a warm, collaborative environment where youll be trusted, valued, and encouraged to grow as part of a mission?led, high?integrity organization. Company Culture And Core Values The team operates with warmth, integrity, and a deep belief that meaningful work is rooted in kindness and collaboration. They value people who show up with positivity, ownership, and an eagerness to grow. Heres What Matters Most To Them Authenticity Show Up Real: They celebrate genuine communication, honesty, and staying true to your word. Collaboration Win Together: Success happens when everyone supports one another and moves as one team. Trust & Faith Built on Integrity: Reliability, honesty, and strong moral grounding guide every partnership. Innovation Always Improving: They embrace new ideas, streamlined systems, and creative thinking. Growth Personally & Professionally: Learning is continuouscuriosity and self?improvement are welcomed here. Whats in it for you? ???? Role Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to: Permanent Remote Setup Work from anywhere while staying connected to a fast?moving U.S. team. Role Stability & Long?Term Fit Theyre hiring for longevity, not churnyour work matters here. Performance Bonuses Earn additional bonuses tied to accuracy, consistency, and performance milestones. Supportive, Heart?Led Leadership Youll be appreciated, valued, and trusted from day one. Skill Growth & Training Learn influencer workflows, contract processes, and brand partnership systems. Clear Path for Advancement As the company scales, your role and responsibilities can grow too. Positive, High?Energy Team Vibe A fun environment where good humor and good people are part of the culture. Balanced Work Culture No micromanagement, no chaosjust structure, expectations, and trust. Ownership of Impactful Work Youll manage mission?critical trackers, contracts, and brand operations. Open Communication Culture Youre encouraged to ask questions, speak up, and bring ideas. Your next big opportunity starts hereready to take the leap? ???? Perks 13th Month Bonus (Wild right?! ????) Permanent work?from?home / remote set?up ???? Health insurance ?????? Dental insurance ???? Mental health insurance ???? Great starting salary ???? Growth opportunity ???? Performance?based raises ???? Prizes and bonuses ???? Specifics Time Full?time; 6:30 AM 3:30 PM PST This is a remote position so you can have the freedom to work from anywhere Miscellaneous Attire business casual when in meetings Professional setup Clean background Good camera Good microphone Strong Wi?Fi Tech Stack Must?Have Google Suite (G?Suite) Google Sheets (heavy daily use) Google Docs Google Calendar Nice?to?Have MS Outlook SignNow Advanced Google Sheets / Excel formulas (lookups, filters, validation, etc.) CRM Software (experience in any CRM is a plus, helps with future transitions) Compensation Fixed Rate $9,600 $13,200/yr #J-18808-Ljbffr

Created: 2026-03-07