Administrative Assistant - Exhibits

Administrative Assistant - ExhibitsPrint (ApplyAdministrative Assistant - ExhibitsSalary$1,848.00 - $2,335.87 BiweeklyLocation500 McKinney St.Job TypeFull TimeJob Number38321DepartmentHouston Public LibraryDivisionHPL - CUSTOMER EXPERIENCE ADMINISTRATIONOpening Date03/05/2026Closing Date3/12/2026 11:59 PM Central Description Benefits Questions POSITION OVERVIEWAPPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTEDDIVISION: SPACESREPORTING LOCATION: 500 McKinneyWORKDAYS & HOURS: MON. FRI., 8:00AM - 6:00PMSubject to ChangeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSThe Houston Public Library (HPL) is a forward-thinking library organization, situated in the nation’s fourth largest city serving a diverse population of 2.2 million people. Houston Public’s libraries are trusted community and cultural centers that serve a highly diverse populace. At HPL, we understand that diversity in experiences, perspectives, knowledge, and ideas fuels creativity, broadens knowledge, and helps drive success.HPL is seeking a highly motivated, talented, and experienced professional to serve as the Administrative Assistant for the Curator of Exhibits.The person in this position will perform varied professional administrative functions. Essential duties and functions of the position include but are not limited to the following: Drafts correspondence, loan correspondence with collectors and artists, related programming, maintaining exhibition schedules, budgeting, and special projects. Provides assistance to HPL Curator including compiling information and data. Assists with research, planning, and organization of exhibitions. Write, edit, and assist in the production of exhibition-related materials, including gallery guides and extended object labels. Assists with light preparatory work and installation and de-installation of exhibitions in the Julia Ideson Building, the Gregory Campus, and various neighborhood libraries. Assists with budget preparation and monitoring. Performs other duties as necessary to support the curator. May require occasional Saturdays or evenings for programs, tours, or receptions. Please provide a Cover Letter and Resume with the online application.WORKING CONDITIONSPosition requires stooping and bending; lifting of library materials up to 20 pounds. Must be able to move freely throughout the library to file/retrieve library materials. Must be able to effectively communicate orally and in writing.MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSRequires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.EXPERIENCE REQUIREMENTSOne (1) year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.LICENSE REQUIREMENTSNonePREFERENCESPreference shall be given to candidates with: Demonstrated ability to work independently to complete tasks/projects and manager projects simultaneously. Strong and effective written and verbal communication skills. Proven experience working collaboratively and proven experience achieving results. Strong proficiency in using office applications including Word, Excel, and PowerPoint. Strong organizational and time management skills. Knowledge of Houston and Texas History, African American Studies, and/or Latino or Hispanic Studies a plus. Knowledge of SketchUp, Adobe InDesign, and Adobe Photoshop a plus. A valid Texas driver's license and compliance with the City of Houston's policy on driving (AP 2-2) preferred. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIREDNoneSAFETY IMPACT POSITION YesIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.SALARY INFORMATIONFactors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.Pay Grade 17APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: To view your detailed application status, please log-in to your online profile by visiting: or call (832-393-1472).If you need special services or accommodations, call ( 832-393-1472 ). (TTY 7-1-1 )If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.EOE - Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: Medical Dental Vision Wellness Supplemental Insurance Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 13 city holidays, plus one floating holiday Compensable Sick Leave Personal Leave Flexible schedules Hybrid-Telework for eligible positions Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Paid Prenatal, Parental and Infant Wellness Leaves Healthcare Flexible Spending Account For plan details, visit 01Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions? Yes No 02What's the highest level of education you have completed and been awarded a diploma or degree? High School diploma or GED and less than 4 years of professional administrative experience High School diploma or GED and 5 years or more of professional administrative experience Associate's degree and less than 3 years of professional administrative experience Associate's degree and 3 years or more of professional administrative experience Bachelor's degree or higher in Business Administration, Liberal Arts or related field AND 1 year of administrative experience None of the above 03Please describe your administrative experience. If you have none, please put N/A.04Please describe your experience working in exhibits, history, or libraries. If you have none, please put N/A.05Which of the following administrative skills do you have (check all that apply) Verbal and written communication skills to draft correspondence and reports Project management and ability to work independently General office and administrative skills Monitoring budgets No experience 06Which of the following library or exhibit skills do you have? (Check all that apply) Experience working in a public library Experience working in an academic or research library Experience working in a museum or exhibit setting Experience working with archival or special collections Experience developing, installing, or maintaining exhibits Experience conducting historical research Experience providing public reference or research assistance Experience preserving or handling historical documents/artifacts No experience in exhibits, history, or library settings 07Please indicate your proficiency level in Microsoft Word & Excel. Beginner (ex: create basic documents and/or spreadsheets with limited experience with other functionalities) Intermediate (ex: insert page breaks, header/footer, and/or generate auto-calculating and basic cell formatting) Advanced (ex: insert table of contents, generate tables, create mail merge and/or conditional formatting, table formatting, sort/filter cells, cell data validation/consolidation) No Experience 08Are you currently a Houston Library Department employee? Yes No 09Please indicate languages, other than English, in which you are fluent (reading, writing, and/or speaking). Check all that apply: English Spanish Chinese Vietnamese Arabic French Other language I am not bilingual Required Question

Created: 2026-03-07