Construction Administration Coordinator

DescriptionConstruction Administration Coordinator (In-Office | Full-Time) Location: Dillsburg, PA Join a Purpose-Driven Team Building Pennsylvania's Future Lobar, Inc. is a respected, full-service general contractor with more than 250 professionals across Pennsylvania. For decades, we have delivered high-quality construction projects including schools, municipal facilities, and water/wastewater treatment plants. Our success begins long before ground is broken - it starts in preconstruction. We are seeking a highly organized, detail-driven Construction Administration Coordinator to support our Administration and Estimating teams during the bidding and proposal process. As a Construction Administration Coordinator, you will be cross-trained in the full range of administrative functions that support our fast-paced and collaborative environment. You will play a critical role in maintaining the systems, documentation, and communications that keep projects moving forward. This role plays a critical part in positioning Lobar to win work and maintain our reputation for excellence. If you thrive in a fast-paced environment where precision, collaboration, and ownership matter - this could be the next step in your career. Position Overview The Construction Administration Coordinator supports the full lifecycle of bid preparation and preconstruction administration. This role partners closely with Estimating, Operations, and Leadership to ensure qualifications, proposals, documentation, and submissions are accurate, complete, and professionally delivered. This position is based at our corporate headquarters in Dillsburg, PA (in-office). Our office hours are 7:30 AM - 5:00 PM, Monday through Friday. The team rotates 8-hour shifts weekly to ensure coverage (one week per month will require 8:00 AM - 5:00 PM; other weeks are coordinated with the Office Manager). Key Responsibilities: Preconstruction & Bid Support • Prepare and assemble detailed qualification statements and prequalification packages for owners, architects, and agencies. • Maintain and update company history, project data, and qualification materials in internal databases. • Assist in preparation of bid packages and proposals. • Assist and coordinate electronic bid submissions and assist with bid day procedures. • Order bid bonds and support required documentation processes. • Serve as primary backup to the Estimating Administrator, including procurement and distribution of bid documents, addenda, and request for information (RFIs). Departmental Collaboration • Cross-train within the Administrative Department to ensure operational continuity. • Provide backup support for reception and mailroom functions when needed. • Draft and edit professional documents using Microsoft Word and Excel. • Manage calendars, coordinate meetings, and support communication workflows. • Maintain strict confidentiality and accuracy in all delegated assignments. Qualifications & Skills: Education & Experience • Associate degree or certificate program preferred. • Minimum 3 years of professional administrative experience. • Construction industry experience - especially public construction - strongly preferred. Technical Proficiency • Advanced proficiency in Microsoft Word, Excel, and Outlook. • Comfortable learning new platforms and digital systems. • Strong document formatting and organization skills. Attributes & Strengths • Exceptional attention to detail and accuracy. • Strong time management and organizational skills. • Clear, professional written and verbal communication. • Self-starter who takes ownership of responsibilities. • Comfortable working in a fast-paced, deadline-driven environment. Physical Requirements • Ability to be able to sit at a desk and use a computer for prolonged periods • Ability to be able to lift up to 15 lbs. occasionally What We Offer • Competitive Wages • 401(k) with Company Match • Health, Dental, and Vision Insurance • Paid Time Off (PTO) & Paid Holidays • Voluntary Life, STD, and LTD Insurance • Employee Assistance Program (EAP) Why Lobar, Inc.? We're not just building buildings - we're building communities. At Lobar, you'll work alongside professionals who value Leadership, Integrity, Perseverance and Adaptability. This role offers exposure to estimating, project operations, and executive leadership, with opportunities to grow within preconstruction or project administration. Lobar, Inc. is proud to be an Equal Opportunity Employer including disability and veterans.

Created: 2026-03-08