Payroll Officer

Job Title It's fun to work in a company where people truly believe in what they're doing! We're committed to bringing passion and customer focus to the business. Job Description This position is part of the HR team and will be responsible for reviewing, auditing, and maintaining employee time reports and payroll accounting records and monitors a variety of payroll adjustments and changes to employee payroll data. This position is also responsible for posting data to payroll system, balancing and reconciling payroll records, troubleshooting and resolving issues, and explaining and interpreting payroll rules, regulations, policies, and procedures. The Payroll Administrator assists with enforcing payroll policies and procedures, preparing and completing all federal, state, and local payroll tax reporting; researching and resolving employee pay discrepancies; and monitoring and responding, as necessary, to employee related garnishments. Essential Duties Payroll Administration: Manage all changes to the master file system related to payroll for all employees. Generate payroll reports to verify changes, ensure the correct payment of taxes, and apply appropriate payroll deductions. Process and verify accuracy of bi-weekly payroll, salary or wage adjustments, ACH returns or reversals, collection and wage garnishments, tax levies, and child support, ensuring proper notification and accurate processing for affected employees. Processes tax changes, deductions, direct deposits, retroactive adjustments and W-4, and direct deposit requests to payroll system. Troubleshoot and resolve complex or unusual payroll problems; this may involve analyzing problems with time, attendance, and payroll data and making corrections. Payroll Reporting: Prepare periodic payroll reports for management, ensuring accuracy and timeliness in reporting. Ensure payroll audits are completed accurately and within required timeframes. Compliance & Process Improvement Ensure compliance with federal, state, and local regulations related to payroll. Continuously assess and improve payroll processes to ensure efficiency and accuracy. Education and Experience Bachelor's degree in Business Administration, or related field or equivalent experience. Proven experience (3+ years) in payroll processing and administration. Strong knowledge of payroll systems and policies. Proficient with HRIS systems and payroll software, preferably Workday. Familiarity with federal and state employment laws, including wage and hour laws, and tax regulations. Excellent communication skills, with the ability to explain complex information clearly and professionally. High level of attention to detail and ability to manage multiple tasks simultaneously. Strong organizational skills and the ability to work independently as well as part of a team. Qualifications Bachelor of Arts - Business Administration/Management, Relevant professional experience (2-5 years) Experience Relevant professional experience (2-5 years) EEO Statement As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment. The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion. Diversity Statement PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.

Created: 2026-03-08