Fleet Coordinator

Fleet Coordinator Major Responsibilities - Under direction, with latitude for independent initiative and judgment, improve the efficiency and oversight of garage operations and manage agreements with vendors and other City agencies. - Promote Vision Zero Initiatives, including vehicle telematics, sideguards and other safety initiatives and programs, emission reduction technologies and fleet sharing. - Manage vehicle sharing programs. - Manage, create, and streamline databases as needed. Ensure that Fleet Management Programs work properly; ensure the reliability of information entered. - Provide training to staff, citywide, to utilize Fleet Management Programs accurately and efficiently. - Coordinate vehicle acquisitions and relinquishments. - Help organize special events and respond to emergencies when needed. - Ensure adherence to service contracts and assist with the analyses of fleet and fleet related equipment and reporting of fleet operations, tracking and collisions. - Coordinate preventive maintenance inspections (PMIs); auto body, engine, transmission, and warranty issues; recalls and other repairs. Work with Division and Borough coordinators to schedule vehicle inspections. - Monitor seasonal equipment and parts including, but not limited to snowplows, salt spreaders, beach and grass cutting tractors, mowers, ballfield groomers and vegetation removers. - Monitor borough inventory and set schedules for preparing equipment ahead of needs. Track and report on seasonal equipment progress and priorities. - Prepare and analyze data on various topics, including out-of-service equipment, seasonal assets, and faulty charges. Track and manage information in databases such as Microsoft Access and City systems like M5; generate reports and conduct follow-ups as needed. - Monitor the work of repair vendors and fleet repair partnerships. Serve as liaison with other City agencies. Track out-of-service vehicles and identify those in need of replacement. - Manage contract costs and ensure that contractors bill Parks properly and according to contract specifications. - Maintain repair and billing records and coordinate billing with the Parks Purchasing Unit. - Inspect contractor facilities and assess their ability to perform repairs properly and in a timely manner. - Advise management of vehicle repair contract questions or concerns. - Promote vehicle best practices and sustainable fleet initiatives. - Supervise complex projects that require prompt attention and resolution. - Enforce compliance with agency rules, regulations, standards of conduct and vehicle operating procedures. Minimum Qualifications 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above. Preferred Skills 1. Bachelor's degree. 2. Experience with fleet and fleet management. 3. Excellent administrative, customer service and communication skills. 4. Familiarity with equipment and vehicle repair. 5. Experience working with vendors and contractors. 6. Adept with computers and technology with proficiency in Microsoft Word, Access, Excel, PowerPoint and Fleet Focus. 7. A valid New York State driver license. Job ID 772565. Posted until 03/27/2026. Title code 56058. Civil service title COMMUNITY COORDINATOR. Title classification Non-Competitive-5. Business title Fleet Coordinator. Experience level: Experienced (non-manager). Job level 00. Number of positions 1. Work location: Randalls Island 5-Boro Shops. Category: Administration & Human Resources.

Created: 2026-03-08