Business Operations Specialist

Administrative Operations Specialist 2 Under supervision of the Global Launch Business Operations Manager, coordinates administrative functions related to human resources and business office support. Requirements are: strong attention to detail, communication and effective team member skills, ability to work autonomously; self-starter with an efficient work methodology, skilled in maintaining effective working relationships; strong ability to manage multiple tasks and priorities; problem solve, work well in a fast-paced, deadline driven team environment. Performs a variety of other administrative, skilled or technical work of a specialized nature; may monitor and coordinate work of others, supervision of student staff. Compensation range: $51,500 - $54,000 Duties fall into 2 main categories of work: Business Office/Operations: Accounts payable, purchasing & software security requests Management of the center's purchasing card expenses, approvals, allocations, and reconciliation. Loading student fees & tracking in Salesforce Accounts receivable - checks/wires, invoicing Maintain & manage office space, supplies, equipment & inventory Account reconciliation Manage building ISAAC access Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking. Coordinates, reviews and manages new vendors, independent contractors and speaker contracts. Human Resources: Recruitment, hiring, onboarding students, staff, academic professionals Review timesheets (timekeeper role) Track employee trainings Payroll reconciliation and other HR tasks as needed Desired Qualifications: Experience in Business Operations or financial services in higher ed Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, ability to adapt to new technology Experience with purchasing cards; processing and monitoring expenditures and audit procedures. Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures Experience with Salesforce (or similar CRM) Evidence of strong written and verbal communication skills Evidence of high-quality work that requires attention to detail Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management Knowledge of HR policies for student employees, University Staff, and Academic Professionals Familiarity with ISAAC - Integrated System for ASU Access Control Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Frequently required to stand for varying lengths of time and walk moderate distances to perform work. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Flexible work arrangement options are available based on job duties and department approval. As leaders in English language training and international education, Global Launch provides an environment where your contributions make a direct impact on our students, partners and stakeholders. Join us in inspiring international students, educators, and leaders to change their lives and the world as we provide academic preparation, language training and professional skills development. Global Launch is filled with people who contribute to and achieve our goals, are ambitious and innovative, and continually seek to serve each other and our learners. If you wish to work in a globally-minded department where you will be valued for the skills you bring and be challenged to apply your abilities in new ways, consider joining our team! Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding To be considered, your application must include all of the following attachments: Cover letter Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Created: 2026-03-08