Bilingual Administrative Assistant

Administrative Assistant The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. This role supports the Project Manager and District Manager in payroll processing, document control, new hire onboarding, supply management, and compliance tracking. The Administrative Assistant must operate with discretion and follow strict protocols regarding client communication and internal decision-making. Compensation: $24.00 / Hour The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus programBenefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management Schedule: On-site, Monday Friday, 9:00 AM 5 PM, overtime as needed. Responsibilities The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. This role supports the Project Manager and District Manager in payroll processing, document control, new hire onboarding, supply management, and compliance tracking. The Administrative Assistant must operate with discretion and follow strict protocols regarding client communication and internal decision-making. Key Responsibilities: Payroll & Timekeeping Review and update employee time daily using BlueForce. Assist with retroactive and adjustment payment requests. Review and submit vacation and sick time pay requests in accordance with CBA and/or local ordinances. Distribute payroll checks to employees. Send weekly status updates to Project Manager and District Manager regarding employee hours. Administrative & Clerical Support Answer and route phone calls to appropriate parties. Order office and field supplies as authorized by the Project Manager. Schedule office vendor inspections and repairs under management supervision. Maintain strict communication protocols: Document Control Set up and maintain client and vendor files (invoices, payments, safety documentation). Track incidents and worksite accidents via spreadsheet. Maintain confidentiality of all documents. New Hire Training & Onboarding Assist the Project Manager with onboarding and training of new hires. Ensure new hires are correctly set up in the system. Coordinate orientation with Recruiter and Office Operations team. Employee Relations Intake employee complaints and escalate to local HR and Operations team. Assist HR in scheduling employee visits and coordinating with HR Manager on complex issues. Inventory & Purchasing (BuySmart) Track inventory of rebillable and non-rebillable supplies. Assist with weekly supply orders, reviewed and approved by the Project Manager. Maintain a spreadsheet tracking weekly purchases by item type and price. Qualifications Minimum of one (1) year administrative experience required. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Effective written and verbal communication skills. Bilingual (Spanish and English) Highly organized and detail-oriented. About Us ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM. ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now. For more information, visit Job Info Job Identification 146887 Posting Date 03/05/2026, 10:48 PM Job Schedule Full time Locations Austin, TX, United States Job Category Facilities Work Days Full Time, Including Weekends Workplace On-site

Created: 2026-03-08