Practical Nursing Administrative Assistant

Salary: $17.02 - $20.43 Hourly Location : Ogden, UT Job Type: Part-Time Hourly Non-Exempt Job Number: 202500394 Division: Instructional Services Department: 103150 - Practical Nursing Opening Date: 01/30/2026 Closing Date: 3/20/2026 11:59 PM Mountain Position Summary The Practical Nursing Administrative Assistant plays a key role in supporting the Practical Nursing Program at OTECH by providing administrative support to the Practical Nursing Program Manager and ensuring the efficient operation of the office. In alignment with OTECH's values of Community, Learning, and Integrity, the incumbent is responsible for maintaining and updating files and records; preparing documents and presentations; managing office supplies and inventory; and performing general administrative duties such as filing, copying, and scanning. This position reports directly to the Practical Nursing Program Manager and contributes to a collaborative, student-centered learning environment. Essential FunctionsProvide administrative support for the supervisor, instructors, and staff. Answer and direct phone calls and emails. Assist with coordinating meetings and training, preparing meeting/training materials, and taking minutes. Responsible for tracking student attendance. Coordinates specialized program office functions or activities. Assist students by directing them to appropriate resources and information. Assist with the execution of course evaluations and the compilation of data. Maintain and update student files including immunization information. Create, send, and collect data from student surveys Perform general administrative duties, such as scanning, filling, and copying documents. Perform data entry and compile reports. Assist with compilation of documentation for college and programmatic accreditations. Control the use of equipment and supplies; recommend purchases. Cover for other college administrative assistants and/or departments when necessary. Handle sensitive and confidential information with discretion Perform other duties as assigned. RequirementsEducation and Experience Requirements: Must possess a high school diploma. Preference will be given to applicants with post-secondary education. Must have at least of one year of work-related experience doing office support. Must possess excellent customer service skills. Professional, responsible, friendly, and able to work in an educational institution. Must possess excellent written, verbal and interpersonal communication skills. Must be proficient in business computer software applications particularly Microsoft Office. Ability to work independently, manage multiple work assignments, and meet deadlines. Ability to work with individuals of all racial, ethnic, and socio-economic backgrounds. Spanish speaking proficiency desirable. Physical Requirements: Typically, the employee may sit comfortably to perform most work; however, there will be some walking; standing; bending; reaching; and carrying light items. Special physical demands are not required of the position. Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Additional Information WORKING HOURS: Monday - Thursday with Hours Varied: 8:00AM - 2:00PM two days per week and 2:00PM - 8:00PM two days per week CONDITIONAL OFFER: A conditional offer of employment will be made pending satisfactory completion of a background investigation. We are an Equal Opportunity Employer and qualified applicants from all backgrounds are encouraged to apply. AN EQUAL OPPORTUNITY EMPLOYER • Tuition Waiver at Ogden Weber Technical College • Gym Use (on-campus gym facility for employee use) • Employee Assistance Program • Professional Development • 10% discount at the Student Store (Excluding Textbooks) • Free Cut and Style (Beards included) at the Salon • 30% Discount on other services offeredFMLA General Notice: English - Español - 01 ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED. As part of the application process, you must upload your resume to your application profile, and all responses to the application and supplemental questions must be fully supported by your resume or work history; responses such as "see resume" or "see previous response" are not acceptable. The information you provide must accurately support your selected answers and may be verified, with documentation required if necessary. You may also be asked to demonstrate your knowledge and skills through a work sample or during an interview. By completing this supplemental questionnaire, you attest that all information provided is honest, accurate, and complete. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in termination of employment. Yes, I understand and agree No, I do not agree 02 How many years of experience do you have working in an office support role? No experience Less than 1 year of experience 1 year but less than 2 years of experience 2 years but less than 3 years experience 3 years but less than 4 years experience 4 years but less than 5 years experience 5 years but less than 6 years experience 6 or more years of experience 03 Can you please briefly describe your office support experience: 04 How many years of customer service experience do you have? No experience Less than 1 year of experience 1 year but less than 2 years of experience 2 years but less than 3 years experience 3 years but less than 4 years experience 4 years but less than 5 years experience 5 years but less than 6 years experience 6 or more years of experience 05 Which statement below best describes the highest level of education you have completed? None High school graduate, diploma or the equivalent (GED) Certification Associate degree Bachelor's degree Master's degree Doctorate degree 06 Which of the following describes your highest level of Microsoft Office (Microsoft word, Excel, PowerPoint, Outlook, SharePoint) proficiency? I do not have enough skills to meet the definition of Basic level below. Basic - can create, edit, and save documents Intermediate - can use formulas, create presentations, manage calendars Advanced - can create templates, pivot tables, manage shared resources Expert - can train others, troubleshoot, and manage team workflows 07 Are you fluent in both Spanish and English? Yes No Required Question

Created: 2026-03-08