Administrative Secretary III: Location - Inyo County

Salary: $5,067.46 - $6,584.00 Monthly Location : Bishop & Countywide Job Type: Full-Time Job Number: MSS05855 Department: Inyo County Health and Human Services Opening Date: 03/06/2026 Closing Date: 3/20/2026 11:59 PM Pacific Position Information Please Note: The Merit System Services (MSS) classification used for screening in this recruitment is Secretary II. Applicants must meet the minimum qualifications for the Secretary II classification. Job Location: Inyo County, CA Division: Public Assistance & AgingAttendance: In-person only (No teleworking or remote work)Interviews: Conducted in person SECRETARY II Under limited supervision, the Secretary II provides general secretarial and administrative support for the Assistant or Deputy Director of a Department, the head of a regional office, or the head of a major division in a large department, relieving that individual of routine office, technical, and administrative detail; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets policy and administrative regulations; may supervise the work of clerical support staff; and performs related work as required. The Secretary II performs a variety of administrative tasks with a minimum of supervision in addition to office support duties. Positions in this class normally exist only in those departments large enough to have either an Assistant or Deputy Director or to be organizationally divided into major divisions. The classification of Secretary II differs from the Secretary I in that the latter provides secretarial and administrative support for managers and supervisors; the Secretary II differs from the Secretary III in that the Secretary III provides secretarial and administrative support for the Department Director. Examples of Duties Duties may include, but are not limited to, the following: Screens incoming correspondence, refers to appropriate staff member for reply, and follows up to ensure that deadlines are met. Arranges correspondence for the supervisor's personal reply in order of priority, with appropriate background material attached for reference. Composes correspondence independently or in accordance with general instructions, requiring a thorough knowledge of the procedures and policies of the office. Reviews outgoing correspondence prepared by other staff members for the supervisor's signature, checking for consistency with administrative policy as well as for format, grammatical construction, and clerical errors. Gathers and summarizes data. Attends meetings and conferences, takes notes or summarize notes into minutes and distributes to appropriate staff. Takes and transcribes difficult and confidential dictation. Screens a variety of visitors and telephone calls, refers to other staff members or personally gives out authoritative information on established departmental programs and policies. Arranges meetings for the supervisor, prepares agendas, and makes adjustments as necessary in scheduled meeting times. Relieves the supervisor of routine office details. Maintains confidential and administrative files. May supervise the work of clerical support staff. Performs related duties as assigned. EMPLOYMENT STANDARDS Knowledge of: Clerical and administrative office practices and procedures. English grammar, vocabulary, spelling, punctuation, and composition. Business letter writing. Methods and techniques used in researching, proofing, evaluating, gathering, organizing and arranging data. Common office computer software applications. Ability to: Understand and apply specific rules, codes, regulations, procedures, policies, and precedents. Interpret, apply, and explain administrative and department policies, regulations, and procedures. Follow written and oral instruction. Identify and correct technical inaccuracies. Provide verbal and written technical direction to others. Work independently in performing assignments and in resolving problems and deviations. Use good judgment in recognizing scope of authority. Meet the public in situations requiring tact, diplomacy, discretion, and poise. Maintain confidentiality. Establish and maintain effective working relationships. Organize and revise the maintenance of department files; research, proof, evaluate, gather, organize, and arrange a diversity of information; keep complex records and prepare reports. Type a variety of material to include graphs, charts, statistical reports, and standardized forms. Independently research and prepare correspondence in answer to inquiries about department records, programs, services and regulations. Provide supervision, direction, and training to clerical support staff. Minimum QualificationsSECRETARY II One (1) year of full-time experience as a Secretary I; OR Three (3) years of full-time experience performing significant and progressively responsible office clerical work that has included providing direct support to management-level staff. Supplemental Information ADDITIONAL INFORMATION • A valid driver's license will be required at the time of appointment and employees may also be required to drive their own car, provide proof of car insurance and a DMV clearance. • Current and future vacancies will be filled contingent upon continued funding; should funding cease, the position will be eliminated. • Position may require pre-employment drug testing, physical and fingerprinting for a background investigation. • Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks. Applicable agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information. EXAMINATION INFORMATION TRAINING & EXPERIENCE EXAMINATION - WEIGHTED 100% The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate's knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. Examination administration and processing time is approximately two weeks after the closing date of the job bulletin. If conditions warrant, an Education and Experience examination may be conducted in lieu of the Training and Experience examination. Please review the Education and Experience examination information below: EDUCATION & EXPERIENCE EXAMINATION - WEIGHTED 100% The Education & Experience examination is based solely upon information provided from the application and supplemental information (e.g., resumes, transcripts). Information provided from the application and supplemental information will be assessed compared to a standard developed in relation to the elements of the job. Special care should be taken in submitting a complete description of your education and experience relevant to the typical tasks, scope, and minimum qualifications stated on this bulletin. Supplemental information will be accepted, but competitors should read this bulletin carefully to determine what kind of information will be useful to those individuals completing the evaluation. To obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. Examination administration and processing time is approximately two weeks after the closing date of the job bulletin. ELIGIBLE LIST INFORMATION A departmental open eligible list will be established for Inyo County. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period. RESTEST PERIOD Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date. SPECIAL TESTING ARRANGEMENTS Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination. EDUCATION DOCUMENTS If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers. GENERAL INFORMATION This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment. MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified. If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list. General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required. EQUAL EMPLOYMENT OPPORTUNITY The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. ABOUT INYO COUNTY Self-proclaimed as the Adventure Capital of the World, Inyo County offers natural and extreme geographic diversity. From Mount Whitney, the highest peak in the 48 contiguous US states to the lowest elevation in North America at Badwater Basin in Death Valley National Park, Inyo County has the greatest elevation difference of any of the California counties. The County is also home to the oldest life forms in the world with the Great Basin bristlecone pines, and notably the oldest living tree on Earth. Inyo County is the second largest in area in California, and the Death Valley area comprises half of the County. With these extremes of nature, as you would expect, there are abundant activities, including world class alpine climbing, backcountry skiing, hang gliding, and mountain biking. There is a wealth of beauty to be found in the peaceful desert, mountain streams, granite peaks, wildflower covered meadows, and the historic John Muir Wilderness. The rich natural history and breathtaking scenery make Inyo County a favorite location for visitors and residents alike. Merit System Services does not negotiate or determine the benefits or salaries for positions offered by its partners. For more information about benefits or salaries, please visit the listed county or child support office's website or contact their human resources department. 01 By selecting "yes" below, I certify my understanding of the location of this position. This position is in Inyo County. Yes No 02 By selecting "yes" below, I certify my understanding that this is an in-person position. This is NOT a remote or hybrid position. Yes No 03 Are you a current employee of Inyo County? Yes No 04 Do you have any relatives employed by Inyo County? Yes No 05 Have you ever been employed by Inyo County? Yes No 06 Are you a CalPERS retired annuitant? Yes No 07 Are you now or have you ever been a member of CalPERS? Yes No Required Question

Created: 2026-03-08