Administrative Specialist (Accounts Payable & ...

Salary: See Position Description Location : Albemarle, NC Job Type: Full-Time Job Number: 2000301 Department: Sheriff's Office Opening Date: 03/06/2026 Closing Date: 3/22/2026 11:59 PM Eastern Job Description The Administrative Specialist (Accounts Payable & Accounts Receivable) is responsible for providing journey-level office management and financial administrative support. This position performs a broad range of duties, including reception, customer service, administrative support, accounts payable and receivable processing, budget assistance and tracking, database and records management, compliance reporting, and other related administrative functions. This role requires coordination with staff and departments throughout the County's organizational structure. The position plays a critical role in maintaining accurate financial records, supporting organizational cash flow, fostering positive relationships with vendors and customers, and ensuring compliance with agency policies and accounting standards. Starting pay is $39,557 or DOQ Examples of Job DutiesAccounts Payable (AP) Review, verify, and process vendor invoices accurately and in a timely manner Match purchase orders, receipts, and invoices to ensure proper authorization Prepare and process electronic transfers and check payments Reconcile vendor statements and resolve discrepancies Maintain accurate and organized vendor records Assist with month-end closing activities related to payables Ensure compliance with agency policies and applicable accounting standards Accounts Receivable (AR) Generate and distribute customer invoices Post and reconcile incoming payments (checks, ACH, wire transfers, credit cards) Monitor aging reports and follow up on outstanding balances Resolve billing discrepancies and customer account issues Maintain accurate and organized customer records Assist with month-end closing activities related to receivables Knowledge, Skills, and AbilitiesConsiderable knowledge of office technology, including financial applications, spreadsheets, databases, and word processing software Strong customer service skills with the ability to work effectively in a team environment Demonstrated conflict resolution and interpersonal communication skills Ability to interact with the public in a tactful, professional, and effective manner Ability to establish work priorities, organize tasks efficiently, and meet established deadlines Ability to establish and maintain effective working relationships with customers, co-workers, supervisors, and County officials Qualifications Graduation from high school supplemented by business courses and administrative or clerical experience, including customer service; or an equivalent combination of education and experience. STANLY COUNTY BENEFITS (Full-time Employees) Employees accrue sick and vacation time each paycheck. Stanly County observes twelve (12) holidays. New Year's Day, Martin Luther King Jr. Birthday, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (Thursday and Friday), Christmas (3 days). Employees receive one (1) personal day per year. INSURANCE BENEFITS: Stanly County provides health & vision insurance with Blue Cross and Blue Shield of North Carolina. Our plan is a PPO, 80/20, with a $1000 deductible. Teledoc is offered through our insurance for a $10 co-pay per visit. Primary care visit is a $40 co-payment. Specialist is $50 co-pay. One free eye exam per year. The insurance coverage is FREE to full-time employees. Dental Coverage is with Guardian dental insurance and is FREE to full-time employees. Other volunteer insurance benefits include: Flexible Spending Program, Life Insurance, Cancer, Accident, and Disability policies. Stanly County offers an employee health clinic. Our on-site Advance Practice Provider will see employees and dependents covered on our county insurance plan free of charge. This service does not replace your primary healthcare providers but augments their care. As a wellness benefit, employees have the option of joining the Stanly County YMCA. The County will pay half of the employee's membership. Employee Assistant Program is offered through Atrium Health. Each employee will receive up to six (6) free sessions on a rolling year. Dependent children and/or spouse may also use the sessions. RETIREMENT: Stanly County Employees will be a member of the N. C. Local Government Employees' Retirement System. Stanly County is required to withhold six percent (6%) from each paycheck and deposit it into the retirement system. The County also contributes to the plan. You are vested at five years as a contributing member. After one year of contributing membership in the system, a death benefit is available if you die while still in active service or within 180 days of your last day of service. NC 401(k) (Supplemental Retirement Plan): Employees can contribute to the Empower 401(k) plan upon hire. If the employee contributes at least one percent (1%), Stanly County will match one percent (1%). Additionally, employees may make additional contributions through the following options: 457 Deferred Compensation Plan and Roth Plan Option. LONGEVITY: Longevity pay is earned after three (3) years of continuous Local Government retirement benefited service working with Stanly County government. Longevity Bonus: 3 years but less than 5 years $300 5 years but less than 10 years $600 10 years but less than 15 years $900 15 years but less than 20 years $1,200 20 years or more $1,500

Created: 2026-03-08