Senior Office Assistant (Water Division)

Salary : $48,295.44 - $58,703.40 Annually Location : Glendora Public Works Water Division- 1051 East Sierra Madre Avenue Glendora, CA Job Type: Full-Time Job Number: KR00274 Department: Public Works Division: Water Opening Date: 03/06/2026 Closing Date: 3/22/2026 11:59 PM Pacific An immediate vacancy exists in the Public Works Department - Water Division . This recruitment will establish an eligibility list which may be used Citywide. The City of Glendora is seeking an energetic and customer service-oriented individual committed to public service to join our team in the Public Works Department as part of Water Division as a Senior Office Assistant. This position serves as a point of contact for the Water Division, providing administrative support to Water Operations and responding to customer inquiries, concerns, and service-related matters involving the City's water system. The ideal candidate will be a motivated self-starter and have strong organizational skills with the ability to complete tasks independently in a fast-paced environment. Key responsibilities include supporting daily administrative functions for the Water Division, assisting operations staff with office-related coordination, preparing and processing information related to water services, and contributing to public outreach and water conservation efforts. If you are organized, have the ability to work both independently and with a team, and enjoy helping your community we invite your application. Experience and/or college courses related to local government is preferred. Under general supervision, performs a variety of clerical/secretarial duties of moderate difficulty and routine administrative and technical/programmatic tasks in support of department/city wide programs; performs related duties as required. Some of the typical duties of the Senior Office Assistant include but are not limited to, the following: Provides direct clerical/secretarial support to one or more professional or management positions; receives visitors; schedules appointments; prepares, edits, assembles, and distributes correspondence, documents, reports, agenda packets, newsletters, booklets, brochures, personnel actions, and other materials and information; may transcribe recorded dictation. Handles routine administrative tasks associated with departmental/city wide programs; establishes and carries out record keeping procedures; develops or obtains forms and documents; interfaces with other City staff and outside agencies in obtaining information and coordinating activities. Composes correspondence and compiles reports from a variety of sources; assists in the performance of administrative and technical/programmatic tasks, utilizing judgment in the application of policy; facilitates transmission of information to other offices and agencies. Receives inquiries from the public and other departments and agencies; answers phones and routes calls or provides information requiring an understanding of department policies and procedures. Performs a variety of clerical tasks including typing and/or data entry, proofreading, filing, editing, and office machine operation including word processing or operation of other automated systems; enters payments into systems; sorts, files, prepares, and/or processes a variety of documents and records according to established procedures; makes travel and meeting arrangements; maintains payroll records; enters requests for purchase orders; orders supplies and equipment; pays for invoices. Types staff reports; prepares or assists in the preparation of agenda items; may take minutes at staff or other meetings; may serve as a notary public. For a complete job description click HERE. Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be graduation from high school or equivalent supplemented by coursework in office procedures, office applications including word processing, and filing and three years of experience in clerical or secretarial work. Knowledge and Skill Levels: Working knowledge of related secretarial and general office methods and techniques including office equipment operation; fiscal record keeping; records processing and maintenance procedures and systems; preparation of complicated documents requiring specialized and/or statistical typing. Working knowledge of the basic functions and organization of City government; departmental and program related policies, procedures, and processes; personal computers and related software applications including word processing, desktop publishing and spreadsheet software. Special Requirements: Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record, may be required for some assignments. Ability to type 55 net wpm. REQUIRED: Typing certificates should note a typing speed of at least 55 net wpm, be dated within the last 12 months and attached at the time of the application submission. Failure to do so will result in automatic disqualification. Internet typing certificates will not be accepted. OPEN: 03/6/2026 CLOSE: 03/22/2026 TEST: TBD, testing through CPSHR Online Proctor INTERVIEWS: TBD AFSCME Local 3915 American Federation of State, County, and Municipal Employees Local 3915COMPENSATION AND RETIREMENT CalPERS (3 TIERS) Tier 2: 2.0% @ 60 Classic members (4/30/12)(ee pays 7%) Tier 3: 2.0% @ 62 New CalPERS members (ee pays 6.25%) SALARY INCREASES 7/1/2025 - 3% §457 DEFERRED COMPENSATION PLAN (2) Nationwide options - Traditional or Roth May contribute up to $425 of Flexible Benefit Plan RETIREE MEDICAL PLAN CONTRIBUTION See MOU for details and eligibility FRINGE BENEFITS AND WELLNESS FLEXIBLE BENEFIT PLAN $1,300/month (No cash out option if hired on/after 1/1/2017) CalPERS Health DELTA DENTAL PPOVSP VISION INSURANCE City pays for employee coverage ALTCOM PROGRAM Payroll Incentive and quarterly prizes LIFE INSURANCE $50,000; City paid FREE EMPLOYEE ASSISTANCE PLAN (EAP) Work and life services, problem solving support ALTERNATIVE WORK SCHEDULE EE may request alternative work schedule LEAVES AND HOLIDAYS SICK LEAVE 3.69 hours/pay period VACATION 4.0 hours/payperiod (Accrual varies depending on years of service) Max accrual of 160 hours BEREAVEMENT LEAVE 40 hours/eligible death HOLIDAYS 12 Fixed holidays 16 floating holidays PAID FAMILY LEAVE Up to 8 weeks of supplemental paid leave PERSONAL EMERGENCY LEAVE Up to 5 days of sick leave/12 month period for eligible requests COMPENSATORY TIME (NON EXEMPT EMPLOYEES) Eligible to accrue up to 85 hours STATE/FEDERAL LEAVES FMLA/CFRA California Family Sick Leave Family/School Partnership Act MISCELLANEOUS TUITION REIMBURSEMENT Up to $6,200 per academic year $200 towards education material UNIFORM AND TOOL ALLOWANCE; CALL OUT/STAND BY/BEEPER PAY (eligible positions only) AFLAC Option to purchase ancillary insurances IRS 125 and 129 Flexible Spending SICK LEAVE CREDIT Unused sick leave is converted to service credit upon retirement BILINGUAL PAY $150 month for eligible/qualified employees LONGEVITY PAY 5 - 9 years: $1,000/year 10 - 14 years: $1,500/year 15+ years: $2,000/year F & A Credit Union Optional free membership as a City employee To view benefits for this position, please click the following link: VETERANS' PREFERENCE: For non-executive Open Recruitments, three additional points will be added to the passing score of veterans who are honorably discharged with one year or more of active military duty. The DD-214 form must be submitted at time of application.SALARIES: All stated salaries are based on present information, subject to change. Appointments are generally made at the first step of a five step pay plan. All salaries are subject to statutory payroll deductions. Federal law requires that all new employees contribute 1.45% of their monthly salary to the Medicare system. All City employees are paid on a biweekly basis, for a total of 26 pay periods per year. RETIREMENT: Retirement benefits for all full-time employees are provided by the California Public Employees' Retirement System (CalPERS). An employee who is hired by the City from another CalPERS agency or an agency with CalPERS reciprocity, or with a break in service 6 months or less, (aka "Classic" member) shall receive the CalPERS benefit formula of 2% at 60 and pay the 7% member contribution. An employee who is a new enrollment in CalPERS, is not coming from an agency with CalPERS reciprocity, or has a break in service greater than 6 months (aka "New" member), shall be enrolled in the CalPERS benefit formula of 2% at 62 and pay the 6.25% member contribution. No contributions are paid by the City or employee into the Social Security system. 01 Did you attach a valid typing certificate that meets the minimum qualification of at least 55 net wpm? Failure to do so will result in automatic disqualification. Internet typing certificates will not be accepted. Yes No 02 What is your highest level of completed education? High School Diploma or equivalent Associates' Degree Bachelor's Degree Master's Degree Doctoral Degree or higher None 03 Do you have any prior public/government agency experience? Yes No 04 Do you currently possess, or have the ability to obtain, a valid Class C driver's license and a satisfactory driving record? Yes No 05 How many years of clerical or administrative experience do you have? No experience Less than one year of experience One to two years of experience Two years of experience Three or more years of experience 06 Public Works offices often respond to urgent issues such as water main breaks or service interruptions. How do you stay organized and professional during high-pressure situations? Required Question

Created: 2026-03-08