Payroll and HR Administrator

Payroll and HR Administrator Cascade AIDS Project (CAP) is the oldest and largest AIDS Service Organization (ASO) in Oregon and Southwest Washington that provides the LGBTQ+ community and beyond with compassionate healthcare. CAP's mission is to promote well-being and advance equity by providing inclusive health and wellness services for LGBTQ+ people, people affected by HIV, and all those seeking compassionate care. Prism Health, Our House, Tod's Corner and Esthers Pantry are all apart of CAP. To learn more about us please visit CAP and Our House. This is a Full-Time role working at our Davis St location in the Old Town area of Portland. You will be working a hybrid schedule Monday-Friday 8:30am-5:00pm 3 days in office 2 days work from home. The yearly salary for the Payroll and HR Administrator is $62,000.00. Who You Are You have at least 2 3 years' hands-on experience processing full cycle payroll. It's a huge plus if some or all of this experience is in non-profit, healthcare, or unionized organizations. You are a data detective. You don't just enter payroll and HR data; you read and verify it. You are extremely detail oriented and find great satisfaction in reconciling a complex invoice to the penny. You have a systems mindset and have an aptitude for understanding how systems work best. You are interested in looking at a workflow and asking, "Is there a better, faster way to do this?" You are a calming presence. You understand that pay and benefits are personal and stressful. When an employee comes to you with a problem, you bring emotional regulation, empathy, and a solutions-oriented approach to the conversation. You are comfortable navigating HRIS platforms (a year or more experience processing payroll and/or administering benefits in Paycom is a huge plus!) and you aren't afraid of VLOOKUPS or Pivot Tables in Excel. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is a plus but not required. You are mission-aligned. You understand that in a non-profit healthcare setting, administrative excellence directly supports the delivery of compassionate care. What You'll Do You will project manage the full lifecycle of semi-monthly payroll for our organization using Asana and Paycom, ensuring that employee timecards are as accurate as possible, deductions are correct, and that all related payroll tasks are executed efficiently and professionally. You will be the guardian of our HRIS data, conducting regular audits to ensure our personnel files, benefits data, and learning management records are flawless. You will also be responsible for making regular updates to Paycom on a monthly, and sometimes weekly basis. You will tackle monthly reconciliations of benefit carrier invoices (including our ICHRA medical plans), identify discrepancies and solve root-cause errors between our systems and vendor bills. You will serve as the first point of contact for employee questions regarding pay, benefits, and policies, providing clear answers and "Tier 1" support. You will partner with the broader people and culture team to identify inefficiencies in our current payroll and hr administrative processes and help implement smoother, more streamlined project management systems and workflows. Employee Benefits Vacation Health Leave Retirement 3% Employer Match Medical, Dental, & Vision Life Insurance, Disability, & Family Leave For more details about our benefits please visit our careers page capnw.org/careers. CAP cares about the safety of our team members and clients. All new employees are required to provide proof of vaccination status to HR at the time of hire (unless a documented medical or religious exemption is requested and approved).

Created: 2026-03-09