Intermediate Professional, Project Coordination

Project Support Coordinator We are seeking a highly motivated and proactive individual to support the project portfolio delivery of Geo Environmental Engineering consulting projects across Australia with a focus on working with the Regional Executives (RE) and Lead Technical Director (LTD). This role is pivotal in ensuring the smooth execution of project management processes, supporting project reviews, and maintaining operational cadence. The Project Support will also assist Key Account Managers (KAM) by preparing and compiling data related to sales, variations, feedback, and invoicing, ensuring the client portfolio is managed efficiently and effectively. This opportunity is ideal for someone who is a proactive, systems minded coordinator who enjoys using project data to create clear actions. You stay calm under pressure, communicate clearly with REs and technical teams, and take pride in well run reviews, tidy trackers and on time invoices. Responsibilities Regional Executive support: Attend project review meetings with the REs to assist with action tracking and follow up. Review of the project portfolio for red flags. Escalation of project issues. Invoicing support for large client portfolios. Review of pipeline portfolio for red flags such as overdue or pending due dates. Support initiatives aimed at enhancing service delivery and client experience. LTD Act as the primary point of contact to organise and facilitate meetings, including preparing agendas, documenting actions, and tracking progress on follow-up items. Coordinate Geo-Environmental training programs by scheduling sessions, inviting participants, liaising with presenters, and managing any changes to the timetable. Prepare high-quality presentation materials for internal audiences, client meetings, and external events such as conferences. This includes working closely with other WSP Business Units and key internal stakeholders. Assist in the management of technical working groups and maintain up-to-date capability mapping for the team. Oversee memberships in external technical communities and research opportunities such as seminars, conferences, and training courses that support technical development and business growth. Support the Business Unit's strategic objectives by preparing documentation, including progress reports for market sector engagement activities. Maintain and update the Technical Geo-Environmental library to support ongoing technical development across the team. Compile reports for client managers, including win-rate summaries, sales insights, feedback consolidation, and annual national and global reporting packages. Contribute to delivering excellent client service by helping to ensure service level agreements (SLAs) and key performance indicators (KPIs) are met. This includes gathering and analysing safety data and preparing monthly/quarterly performance trend reports Qualifications Bachelor's degree in a relevant discipline. 510 years' experience applying coordination or project/operations support skills. Working knowledge of operational management principles (e.g., PMI framework). Strong organisational skills with excellent attention to detail. Proven ability to meet deadlines and manage competing priorities in a fast-paced environment. Strong interpersonal and written communication skills. Proficiency with Microsoft Word and Excel. Experience in a consulting environment and/or PMP certification is an advantage. Commitment to WSP's health, safety, wellbeing, and conduct standards. Experience, skills and organisational knowledge: Demonstrated experience supporting project or program delivery across multiple concurrent tasks. Ability to interpret and work across various data sources, systems, and trackers with a high level of accuracy. Confident engagement with technical teams and internal stakeholders Personal Attributes Proactive, solutions focused and comfortable working in a dynamic environment. Highly organised with strong follow through and the ability to manage shifting priorities. Fast learner who adapts quickly to new systems, processes, and client requirements. Clear, confident communicator capable of tailoring messaging to technical and non-technical audiences. Collaborative team player who can also work independently. Strong problem-solving mindset with a continuous improvement approach. Demonstrates initiative and takes ownership of tasks, actions, and outcomes. Key Contacts Internal Regional Executives Lead Technical Director Project Managers Business & Finance Support Key Contacts External Contractors Clients BGV: Employment with WSP India is subject to the successful completion of a background verification ("BGV") check conducted by a third-party agency appointed by WSP India. Candidates are advised to ensure that all information provided during the recruitment process including documents uploaded is accurate and complete, both to WSP India and its BGV partner. About Us WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come. With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come. At WSP we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise. We are passionate people doing purposeful and sustainable work that helps shape our communities and the future. A collaborative team that thrives on challenges and unconventional thinking. A network of experts channeling our curiosity into creating solutions for complex issues. Inspired by diversity, driven by inclusion, we work with passion and purpose. Working with Us At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you. Our Hybrid Working Module With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model. Maximize collaboration. Maintain product quality and cultural integrity. Balance community, collaboration, opportunity, productivity, and efficiency. Health, Safety and Wellbeing Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our "Making Health and Safety Personal" initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years. Inclusivity and Diversity WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People - feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background. Imagine a better future for you and a better future for us all. Join

Created: 2026-03-09