Site Administrator

Administrative Assistant JSM Airport Services, LLC (a subsidiary of JSM & Associates, LLC), a growing company headquartered in Central Florida, is seeking a professional, skilled Administrative Assistant to become a member of our team at the Orlando International Airport (MCO), located in Orlando, Florida. This full-time, non-exempt position will provide administrative support related to the maintenance contract for the airport's Baggage Handling Systems (BHS). This is a career-track opportunity, and we are looking for an individual ready to commit to a long-term professional future with our company, starting with an expected commitment of one year or more. Compensation: Starting pay is $25.00 per hour Paid Weekly Benefits: Comprehensive health and wellness benefits Expanding company with professional growth potential Paid Time Off Paid Holidays Employee assistance program Retirement savings plan with company match Education and tuition assistance program Employee Discounts Responsibilities: Answer customer and team member questions, provide information, and address concerns. Coordinate/Assist with the badging requirements of/for employees, including necessary badge audits (when requested) Coordinate/Assist with the ordering/distribution of parking passes to employees Coordinate/Assist with the ordering/distribution of keys to designated employees. Coordinate/Assist with the onboarding/training of new employees Coordinate uniform and equipment orders/returns for new, existing, and exiting employees Answer phone calls and call customers and vendors to follow up on appointments and deliveries, as needed. Compile, maintain, and update designated company records, as needed. Manage office inventory and work with vendors to ensure necessary supplies of office materials. Set up appointments, schedule meetings, distribute reports, and manage the correspondence between site management staff and various external bodies. Compile, maintain, and distribute the records of business transactions for the site, as needed. Operate office equipment, including printers, copiers, fax machines, and multi-media instruments. Assist Site and Corporate Management with bookkeeping, timekeeping, and various other administrative tasks, as needed. Coordinate personnel and necessary resources to ensure minimum service requirements are maintained when needed. Safety and compliance training as required. Perform other related job duties as assigned. Qualifications: High School Graduate or General Education Degree (GED), Associate's Degree preferred. Must be able to read, write, speak, and understand English Computer Skills: Proficiency in Microsoft Office Suite: Outlook, Excel (Level = Intermediate), Word, and PowerPoint Excellent communication and problem-solving skills, including the ability to maintain composure under stress, offering solutions to resolve issues. Ability to interact professionally with a diverse group of individuals, including executives, managers, and subject matter experts. Excellent organizational skills, with the ability to manage time effectively to meet deadlines. Possess the versatility, flexibility, and a willingness to work with constantly changing priorities. Ability to work independently, as well as being a member of various teams. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time. Additional Requirements: Must be able to work as scheduled Monday - Friday (8 hours) The employee must be able to successfully pass a drug screening, a driver's license check and validation, a ten (10) year Criminal History Records Check (CHRC), federal fingerprinting, and security threat assessment, as well as airport security badging. Continued employment is subject to all the above requirements on an ongoing basis; failure to pass any of the above requirements may result in immediate termination. Diversity, Equity, Inclusion & Equal Employment Opportunity at JSM: At JSM, we recognize that Diversity, Equity, and Inclusion is Good for Business. Our goal is to attract good job candidates, retain our best employees, and create a more engaged and productive workforce. We want all our team members to feel safe, valued, respected, and involved in their role at JSM. Together, we unite for diversity and inclusion. JSM is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status, and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where employees excel based on personal merit, qualifications, experience, ability, and job performance.

Created: 2026-03-09