Executive Assistant

Executive Assistant The Executive Assistant works closely with and supports the SVP Engineering & Construction, as well as other senior members of the E&C team. Responsible for coordinating schedules, meetings, appointments and travel arrangements; acts as a key point of contact in organizing project administration efforts, supports the wider E&C team, as well as other tasks and responsibilities that may be required. Key Responsibilities: Manage and maintain SVP's schedules, appointments, reservations, and travel arrangements Manage credit cards, all travel and account memberships, and expense reports Support for SVP and Direct Reports: Communications type letters, memos, emails, presentations, etc. Manage Calendar, Contacts, and Email Distribution Lists Prepare Expense Reports Book Travel both Domestically and Internationally (i.e., handling Visas) Recording, transcribing and distributing notes/minutes of meetings Serve as liaison with internal staff at all levels Personal errands as required Team Support: Support and assist with drafting, organizing, editing and preparing reports/documents Maintain Contact Lists Coordinate meetings including scheduling, planning logistics, maintaining participant attendance, content preparation, communications, and overseeing other meeting details Send Meeting Notices with agendas Assist with Communications Assist with booking travel for SVP's direct reports as needed Maintain lists of accreditations for the E&C team (e.g. Professional Engineers) Work with counterparts in Bechtel for coordination on meetings, travel, team events etc. Support for the E&C project office maintaining supplies, seating plans etc. Plan and coordinate team building events and team-wide status meetings Coordinate with admins in other locations and departments (e.g. E&C Site Admin and other functions) Support and expedite approvals (e.g. the SC or Contracts items) Calendar/Travel: Update Calendars (Team, Leadership, etc.): schedule Meetings for SVP/ Direct Reports & Location, Attendees, F&B, Dinner Reservations, A/V, etc. Manage/Update Travel Profiles: ensure employee information is kept current, book travel for team members as needed & assist with Visa & Passport processing Minimum Requirements: 7+ years' experience supporting executives Proficient with Microsoft Office Excellent written and verbal communication skills Experience working with global teams across multiple time zones and multiple languages. Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision Event planning experience (dinners/parties business cultivation gatherings, branding, budget, internal and external communication) Proven ability to create/edit and coordinate the development and implementation of internal and external communications including e-mails, letters, and memorandums Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service. Preferred Qualifications: Bachelor's degree Prior experience in construction / O&G project environments would be preferred Work Environment: This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc. This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift. Physical Demands: Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary. Ability to lift files, open filing cabinets and bending, standing on a stool, or climbing as necessary to perform these functions. While performing the duties of this role, the incumbent may be required to talk or hear. The incumbent is required to stand, walk, use hands to handle or feel; and reach with hands and arms. Ability to move throughout all areas of each office/site location and facilities. Able to wear all necessary PPE equipment to perform job functions. NextDecade Values: Safety We make safety a priority. Everything we do relies on the safety of our people and the communities around us. Integrity We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do. Honesty We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions. Respect We listen, and respect people, the environment, and the communities in which we live and work. Transparency Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders. Diversity We value diversity of experiences and thoughts. It takes people with different strengths and backgrounds to make our company succeed. NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Created: 2026-03-09