Executive Personal Assistant

A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment. Job Title: Executive / Personal Assistant (EA/PA) Location: Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood) Schedule: Full-time with a 24/7 mentality; flexibility required based on evolving priorities Compensation: Competitive; market range with opportunity for growth Responsibilities: Manage complex and busy calendars across Zoom and in-person meetings Coordinate domestic and international travel, including personal travel that may convert into business Serve as liaison with family office, including bill pay and administrative coordination Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests Maintain consistent and prompt communication via platforms such as WhatsApp Support day-to-day operational needs as the firm is being formed Interface with external stakeholders as needed Remain flexible as priorities shift in a startup environment Requirements and Qualifications: 36 years of EA/PA experience Based in Miami with flexibility to work in-office when needed Highly responsive, communicative, and proactive Comfortable with a 24/7 mindset and fluid schedule Strong organizational skills and ability to pivot quickly Discreet and professional when handling sensitive matters Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2026-03-09