Assistant Bookkeeper

Accounting & Office Assistant A dynamic construction and manufacturing organization in Palm Beach County is seeking a dedicated Accounting & Office Assistant to support their bookkeeper in managing day-to-day accounting and project-finance activities. This entry-level role offers an excellent opportunity to learn construction accounting, job cost tracking, and QuickBooks Online in a collaborative, hands-on environment. Responsibilities Enter vendor bills, credit card transactions, and deposits into QuickBooks Online. Maintain organized digital and physical files for customers, vendors, jobs, W-9s, COIs, and contract documents. Assist with setting up customers, vendors, jobs, and cost codes in QuickBooks Online under supervision. Help process vendor and subcontractor invoices, match to purchase orders/receiving, and route for approvals. Prepare customer invoices and progress billings from templates and checklists. Track incoming payments, update remittance details, and support basic collections follow-up. Assist with coding expenses by project, phase, and cost category. Help monitor retainage, deposits, change orders, and committed costs logs. Support the preparation of AIA billing packages (G702/G703) and backup as trained. Assist with monthly bank and credit card reconciliations using checklist-driven methods. Prepare folders, schedules, and tie-outs for month-end and year-end close. Collect and verify timesheets, confirm approvals, and support payroll processing tasks. Maintain employee files and assist with onboarding documentation. Answer phones and emails, coordinate with clients, vendors, and subcontractors. Track lien waivers, insurance certificates (COIs), and NDAs. Support ad hoc tasks and special projects as needed. Essential Skills Proficiency in accounting and Microsoft Excel. Strong data entry skills and experience with Microsoft Office. Excellent communication skills and a team-oriented attitude. Experience with accounts payable, finance, invoicing, purchase orders, and reconciliation. Familiarity with bookkeeping and accounts receivable processes. Ability to handle billing and journal entry tasks. Additional Skills & Qualifications Basic familiarity with QuickBooks is beneficial but not required. Experience with Excel/Google Sheets is advantageous. Strong attention to detail, organizational skills, and follow-through. Comfortable working in a fast-paced, deadline-driven environment. Professional communication skills with a positive, can-do attitude. Work Environment Work onsite Monday to Friday in Jupiter, FL. The company fosters a positive, team-oriented, and collaborative environment. Employees enjoy a laid-back and supportive atmosphere. Once converted to permanent status, employees benefit from a comprehensive benefits package including health, dental, and vision coverage, a 401(k) plan, generous PTO, and two paid weeks off during the Christmas season. Job Type & Location This is a Contract to Hire position based out of Jupiter, FL. Pay and Benefits The pay range for this position is $24.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Jupiter,FL. Application Deadline This position is anticipated to close on Mar 13, 2026.

Created: 2026-03-09