ADMINISTRATIVE ASSISTANT II

Administrative Assistant II - 80080892 This position provides direct support to the Chief Probation Officer (West Palm Beach, Florida). This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff. Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities. Work also involves the independent formulation, analysis, and recommendation of changes in policies, rules, and regulations. Some positions in this occupation may be responsible for coordinating work and supervising employees. Duties and responsibilities include answering and directing calls for West Palm Beach Probation Unit, representing DJJ at community meetings, supervising employees by assigning work, reviewing progress, and assessing performance, coordinating and directing office services, assisting in the preparation of budgets, budget amendments, and budget requests, preparing and maintaining records and reports, analyzing operating practices and procedures to create new or to revise existing methods, reviewing, assigning, preparing, and tracking correspondence assignments, reviewing and preparing agenda materials, maintaining various databases, coordinating legislative work, interpreting administrative and operating policies and procedures, studying management methods to improve workflow, simplify reporting procedures, or implement cost reductions, planning meetings and/or conferences and travel, reading and responding to correspondence, representing executive at meetings and on telephone, assisting with preparation of publications and other materials, responsible for paying bills and tracking accounts, and performing other related duties. Knowledge, skills, and abilities include knowledge of Juvenile Justice laws and policies, knowledge of juvenile probation services policies and procedures, knowledge of basic management principles and practices, knowledge of administrative and clerical procedures and systems, knowledge of supervisory techniques, knowledge of system-wide resources, good verbal and written communication skills, ability to compile, organize, and analyze data, ability to analyze effectiveness of service programs, ability to work independently, ability to plan, organize and coordinate work assignments, ability to prepare correspondence and administrative reports, ability to understand and apply applicable rules, regulations, policies, and procedures, ability to utilize problem-solving techniques. Minimum qualifications include a High School Diploma or its equivalent. Preferred qualifications include at least three years' experience performing higher level administrative duties, and experience in Administration, Human Resources, General Service, Purchasing, and Finance and Accounting. Experience communicating effectively with others verbally and in writing, experience providing effective customer service, experience in preparing reports, correspondence, meeting minutes and/or presentations, experience in time management, and/or planning and coordination of work assignments. Must have current skill of working knowledge of Microsoft Word, Excel, and PowerPoint, as well as administrative skills and ability to utilize administrative equipment. A valid driver's license is required. Special notes include subject to a sex offender check, criminal background checks (state, local and national) and preemployment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference. Candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Location: West Palm Beach, FL, US, 33407. Nearest Major Market: Palm Beach. Nearest Secondary Market: Miami.

Created: 2026-03-09