Office Specialist, Facilities & Physical Plant

Job Description: The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission. The Office Specialist, Facilities & Physical Plant position is directly accountable to the Executive Director of Facilities for the following duties and responsibilities. Perform general office duties including typing, answering phones, filing, ordering supplies, reconciling expense reports and entering requisitions. Maintain department records, files, and correspondence (including purchase orders, and vendor documentation). Accurately track expenditures for various accounts. Track work orders using the computerized maintenance management system (CMMS). Coordinate and prioritize service requests with maintenance staff. Support office relocations, equipment moves, and furniture installations. Maintain college fleet vehicle records: reserve, issue keys, track usage, check employee license through DOT, and maintain accountability of gas credit cards. Report incidents or injuries directly to the Director of Facilities. Maintain accurate records for safety inspections, permits, and compliance reports. As a part of the college's risk management tool annual mandatory compliance training is required. Perform other duties as assigned. Benefits Health insurance for employee and dependent coverage available. College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS) Optional dental and vision insurance at employee's expense Paid leave accrual (sick and vacation/annual leave) Paid time off for designated holidays, winter break, and spring break 36-hour, 4-day workweek (Monday - Thursday) available to many departments Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events Requirements: High school diploma or equivalent required; Associate degree or higher preferred. Proficiency in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required. Work experience in the higher education setting preferred. Administrative or facilities-related experience; experience with CMMS software strongly preferred. Strong interpersonal and organizational skills. Additional Information: Classification: Career Service Grant Funded: N Location: Niceville FLSA Status: Non-ExemptApplication Deadline: Open until filled. Review of applications will begin immediately. Application Instructions: All sections of the application must be completed. Please provide a complete application package that includes all of the following: NWFSC Application. Resume. A cover letter explaining why you consider yourself qualified for this position. Copies of unofficial transcripts. After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Created: 2026-03-09