Accounting Clerk

Accounting Clerk The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling, and accounts receivable processing and collections are completed in a timely and accurate manner. Responsibilities include utilizing and maintaining the time and attendance system and processing daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings/deductions, etc. The role also involves reviewing and ensuring accuracy and appropriateness of all payroll input and output, monitoring, preparing, and communicating financial reports in accordance with Highgate Hotels's required due dates, retrieving and processing all deposits in accordance with hotel standards, maintaining an adequate supply of cash/change and providing cash/change to all departments as needed, preparing Cash Over/Short reports on a daily, monthly, and yearly basis, issuing and redeeming cashier banks as needed by the departments with the approval of the Accounting Manager, auditing cashier banks as required by hotel standards, maintaining all documentation, processing "due backs" on a timely basis, maintaining all cashier contracts, processing petty cash receipts and reimbursements on a regular basis and informing management of any deviation to policy, assisting the sales effort in establishing customer credit in accordance with Highgate Hotels's policies, assisting in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities, providing customers with accurate and timely invoices, statements, and schedules, responding to customer inquiries in a timely fashion and communicating all issues and/or disputes to the appropriate supervisor(s), maintaining an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs, monitoring guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control, keeping management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures, ensuring overall guest satisfaction. Qualifications include a high school diploma or equivalent and/or related experience in a hotel or a related field preferred, college courses in an associate field preferred, proficiency in Windows, company approved spreadsheets and word processing, flexible and long hours sometimes required, sedentary work exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, maintaining a warm and friendly demeanor at all times, effective communication both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner, effective listening to, understanding, and clarifying concerns raised by employees and guests, ability to multitask and prioritize departmental functions to meet deadlines, attending all hotel required meetings and trainings, maintaining regular attendance in compliance with Highgate Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel, maintaining high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag, complying with Highgate Hotels Standards and regulations to encourage safe and efficient hotel operations, maximizing efforts towards productivity, identifying problem areas and assisting in implementing solutions, effective handling of problems, including anticipating, preventing, identifying and solving problems as necessary, ability to understand and apply complex information, data, etc. from various sources to meet appropriate objectives, ability to cross-train in other hotel related areas, maintaining confidentiality of information, showing initiative, including anticipating guest or operational needs, performing other duties as requested by management.

Created: 2026-03-09