Accounting Assistant in Latham, NY

Position summary: Assist Finance & Payroll manager directly, helping them complete daily tasks, or may work indirectly, keying in data and compiling information, customer invoicing, billing, etc. This position relies as much on administrative skills as accounting knowledge and understanding of financial concepts. The role requires knowledge of accounting terminology and accounting systems. Job responsibilities and duties: Confirm correct quantities and unit prices have been charged on vendor invoicesResolve any incorrect vendor invoices with vendorsCode and enter vendor invoices into accounting softwareReview vendor statements to ensure all invoices have been accounted for and entered into accounting softwareRespond to vendor inquiriesOpen accounts with new vendors by providing credit informationMaintain positive relationships with vendorsAssist with preparing customer invoicesGenerate and mail statements to customersRespond to customer inquiriesPursue collections of past due customer accounts including calling customers and resolving any issues delaying paymentProvide documents and information to attorney for those customer accounts being pursued by attorneyMaintain positive relationships with customersCheck figures, postings, and documents for correct entry, mathematical accuracy, and proper codesAccess computer and physical records to provide data to othersMaintain organized accounting filesAssist Controller including with preparation of month-end and year-end process and reportsOther responsibilities as directed or assigned. Position Specifications: Minimum Education - associate's degree or related experience preferred. Minimum Experience - Four or more years of accounting/bookkeeping experience. Computer Knowledge - Four or more years of hands-on use of accounting software and Microsoft Excel. Supervision - Reports to Payroll Manager Benefits: Paid time off 401(k) matching Health insurance Retirement plan Military leave HRA Vision Insurance Dental insurance Disability insurance Life insurance Paid holidays Flexible schedule Who we are: With over 40 years of experience, AFSCO, a division of Pro Max Fence Systems, LLC has become a trusted leader in the Upstate New York market and is committed to providing safe, high-quality, and customer-focused perimeter security solutions through Professional Service and Maximum Value. Established in 2006, Pro Max Fence Systems, LLC has become a trusted leader in perimeter security, delivering top-quality fencing solutions for commercial and residential applications. We proudly serve diverse industries, including transportation, utilities, education, government, corrections, and residential development, offering a range of products such as chain link, ornamental fencing, automated gate systems, access control, sound walls, and high-security barriers. Our work is driven by core values that shape every decision and partnership: Safety-Minded, Integrity, Customer First, Respectful, Quality-Focused, Collaborative, Driven, and Innovative. With multiple branch locations across the Northeast including Reading, Wrightsville, Mohrsville, Pittsburgh and State College, PA; Bridgeville and Milford, DE; Albany and Syracuse, NY, we proudly serve customers throughout Pennsylvania, Maryland, New Jersey, Virginia, Delaware, and New York. For further information visit our website at

Created: 2026-03-09