Regulatory Administrative Assistant

Regulatory Administrative Assistant The Regulatory Administrative Assistant will support the Regulatory Operations department with the preparation of wholesaler, distributor, and manufacturer license applications for U.S. States. The primary job functions will be: Gathering and organizing information on client's facilities and representatives Preparing draft State applications Arranging for documents to be signed and notarized Requesting checks from Accounting Mailing prepared and signed applications or processing the applications electronically Responding to inquiries from State governments Maintaining libraries of documents in electronic document management systems Keeping the status of activities current on trackers Performs other work-related duties as assigned The Key Stakeholders Internal Customers: Interacts with direct manager in Regulatory Operations to receive assignments and report on status of activities. Interacts with members of Regulatory Operations team to give and receive training and to collaborate on projects. Description: Works with Regulatory Affairs, Legal, Quality, and Operations to gather information and documents for applications. Interacts with executive leadership to obtain signatures and arrange notarizations. Participates on cross-functional project teams and meetings between departments on specific issues. External Customers: Will interact with U.S. state government representatives in order to submit applications, address inquiries, and obtain copies of licenses. The Individual Required Skills: Associate's degree or higher education Prior experience managing complex information and documentation with minimal supervision Highly detail oriented and highly organized Able to learn new processes quickly, including the use of electronic systems. Able to apply creative problem solving to their work to ensure tasks continue to progress forward Ability to use general office equipment (printers, scanners) Proficient with Microsoft Office Applications (Word, Excel, SharePoint, Outlook, Teams), Adobe Acrobat, and DocuSign Preferred Skills: Prior experience in the preparation of U.S. State wholesaler, distributor, or manufacturer license applications for drug or medical device companies Public Notary certification Paralegal or legal assistant experience and/or certification The Work: Environment Typical office environment including remote home office (Hybrid) The Physical: Demands No strenuous physical activity. Typically, majority of the time is spent at the desk on computer/doing paperwork and/or on the phone. Flexible work hours to meet project deadlines

Created: 2026-03-10