Executive Assistant - IT and Finance

Executive Assistant - It And Finance Enhance executive's effectiveness by providing direct administrative support in all areas of responsibility. Essential duties and responsibilities: Maintain appointment schedule by planning and scheduling meetings, conferences, store visits, and travel Communicate information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data Read, research, and route correspondence; draft letters and documents; collect and analyze information; prepare and send communication on behalf of executive as directed Protect operations by exhibiting discretion with sensitive information Prepare executive level reports and recaps Schedule, plan and attend all meetings of the executive team; transcribe meeting discussions and disseminate; follow up with individuals when necessary Track expenses; compile and process monthly expense reports for several members of the executive team Provide support to executive for all tasks and responsibilities relating to external boards and committees on which he serves Anticipate executive's needs and take a proactive approach to information gathering and problem solving Assist executive with time management by taking meetings and phone calls that do not require their direct involvement Handle all aspects of travel arrangements for executive; compile detailed travel folders containing all necessary information Process invoices for services rendered, ensuring timely payment to vendor partners Regular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absences Contribute to team effort by accomplishing related results as needed Relationships and contacts: Supervisory relationships: Directly reports to the Sr. Vice President of Information Technology Organization relationships: Daily contact with all levels of support office and store leaders to provide direct support and guidance Frequent contact with partners to gain information, work on joint projects and utilize experts Qualifications: 5-7 years of administrative and/or retail grocery experience Advanced working knowledge of Microsoft Outlook, Excel, Word and Power Point Professional, energetic attitude with attention to detail Clear, tactful, and effective executive level writing skills Ability to communicate verbally with poise, tact, and candor Reliable work ethic, sense of urgency, and ability to use discretion Physical demands and work environment: Frequent need to stand, walk, or sit for extended periods of time Bending, stretching, and occasional lifting of up to 50 lbs. is required Professional appearance and demeanor is a must Work schedule: The executive assistant is a full time position. The work schedule will include mornings, afternoons, evenings, weekends, and holidays as needed. Benefits Overview Why you'll love it here: Associate discount: Enjoy an industry-leading 15% off your grocery purchases for you and your immediate household! Weekly pay & premium pay: Hourly associates are paid weekly, providing more frequent access to their funds. Part-time store associates are paid a $1 premium per hour on Sundays and select holidays. Hourly full-time store associates receive time and a half on Sundays and select holidays. Two-week advanced scheduling: Better planning. Better balance. We provide our associates with their schedules two weeks in advance, offering greater predictability & flexibility. Vision & dental insurance: Part-time and full-time associates are eligible for vision insurance and two dental coverage options that are designed to fit your needs. Support: Our associates receive support for their total well-being; including 3 weeks of paid parental leave, a fitness reimbursement program offering savings off of fitness membership fees; our EAP (employee assistance program) and leapcare care coaches, which provide associates confidential care related to hospital visitation, conflict resolution, stress management, marriage or divorce, family issues and depression or anxiety. Save for your future: Offering a 401(k), we're proud to support our associates in planning for retirement. The 401(k) plan empowers associates to save a portion of their paychecks for retirement. Festival foods has an annual discretionary match to help our associates reach their savings goals.

Created: 2026-03-10