Executive Assistant/Office Coordinator

Job Title: Executive Assistant & Office Coordinator (Bilingual English/Spanish) Location: North Miami, FL (Fully In-Office) Schedule: Monday Friday, 8:30 AM 5:00 PM Salary: Up to $56,000 annually (based on experience) Employment Type: Full-Time We are seeking a highly organized, tech-savvy, and dependable Executive Assistant & Office Coordinator to support two members of our executive leadership team. This role is based in our administrative office and will serve as the central administrative and front-office support for executive leadership and staff. This is an excellent opportunity for a motivated professional with some experience who is looking to grow their career in executive-level support within a collaborative, mission-driven organization. The ideal candidate is proactive, detail-oriented, bilingual (English/Spanish), professional, and comfortable managing multiple responsibilities in a fast-paced office environment. Company Description Akeso Community Health is a community-centered healthcare organization serving North Miami and adjacent areas. We are dedicated to providing inclusive, affirming, and accessible care, particularly for the LGBTQIA+ community, including transgender and gender-diverse individuals. Our services include free STI testing and treatment, comprehensive primary care, HIV care, prevention, and PrEP services, all offered within a patient-centered care model. Committed to health equity, we prioritize dignity, confidentiality, and trust while promoting wellness, prevention, and ongoing support for underserved and marginalized populations. Key Responsibilities: Executive Support Manage and maintain calendars for two executives, including scheduling and prioritizing meetings Coordinate internal and external meetings, including board and committee meetings Draft meeting agendas and prepare supporting materials Take meeting notes and track follow-up action items Prepare reports, spreadsheets, presentations, and executive correspondence Assist with special projects and administrative initiatives as assigned Front Office & Guest Support Serve as the primary point of contact for admin office, greeting visitors and directing guests appropriately Answer and route incoming calls and general inquiries Maintain a professional and welcoming reception area Office Coordination Help maintain a clean, organized, and professional office environment Monitor and replenish office and kitchen supplies as needed Coordinate hospitality for meetings (coffee, water, light refreshments) for executives, staff, and guests Organize and maintain digital filing systems (Google Drive and shared folders) Run occasional local errands as needed Support general office operations and vendor coordination when necessary Required Qualifications: 2+ years of experience in an administrative or executive assistant role Fluency in both English and Spanish (written and verbal) Advanced computer proficiency and strong technical aptitude Strong working knowledge of Google Workspace (Google Sheets, Docs, Gmail, Calendar, Drive, Keep) Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication skills Professional, polished, and presentable demeanor Friendly, outgoing, and customer-service oriented with strong interpersonal skills Well-spoken with excellent verbal communication skills Reliable transportation Dependable, punctual, and professional demeanor Ability to handle confidential information with discretion Preferred Qualifications: Experience in nonprofit organizations Experience supporting board meetings and preparing meeting agendas Canva experience for basic design and presentation materials Experience with CRM systems (Salesforce or similar platforms a plus) Project coordination experience Benefits: Health, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) Paid Sick Leave Paid Holidays Life Insurance Pet Insurance We are seeking a professional who is eager to grow, take initiative, and become a trusted support partner to executive leadership while helping maintain a well-organized and welcoming office environment. If you are organized, driven, bilingual, and ready to contribute in a collaborative in-office setting, we encourage you to apply.

Created: 2026-03-10