Award Management Coordinator / Senior Award Management ...

Award Management Coordinator / Senior Award Management Coordinator Ready to put your organizational and problem-solving skills to work in a role that powers world-changing research? As an Award Management Coordinator, you'll help ensure research projects stay on track by reviewing budgets, monitoring spending, and making sure everything follows the rulesno science background required. If you have experience balancing priorities, interpreting policies, or managing financial data, you already have what it takes to succeed. You'll become a go-to expert, partnering with departments to navigate funding requirements and keep projects moving forward. We offer flexible remote work options and robust training programs to help you thrive and grow in your roleperfect for someone who loves making things happen behind the scenes. The University of Illinois UrbanaChampaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs. Job Summary Independently perform sponsored research/other program post-award financial management duties, with emphasis on compliance with institutional policies and procedures, state and/or federal laws, and award terms and conditions. Duties & Responsibilities Post-Award Financial Management: Conduct detailed reviews of executed award documents, including related sponsor research policy and other references, to identify and track financial and compliance requirements. Perform expenditure reviews and pre-audit select expense transactions to determine allowability and correctness based on award terms and conditions and applicable policies and procedures. Prepare, review, and submit sponsored research/other program financial reports and invoices. Review subrecipient invoices for compliance with award terms and internal approval procedures; conduct follow-up on unpaid subrecipient invoices. Coordinate cash collection activity using sponsor and University reports and electronic systems. Review and manage all cost share commitments including: enter data in the cost share system; collaborate with departments to ensure commitments are fulfilled; and prepare, review, and validate cost share reports for submission to sponsors. Policy and Regulation Interpretation and Application: Research, interpret, and autonomously apply all relevant federal and state regulations and laws, University and sponsor policies, and sponsoring agency terms and conditions on a daily basis. Continuously monitor for updated regulations and policies to ensure sponsored research/other program compliance. Advise University faculty and staff on how to best maintain compliance. Collaborate with SPA leadership to develop and implement SPA policies, procedures, and objectives. Liaison and Outreach Engagement: Act as post-award liaison between University and sponsors. Lead in conflict resolution of award issues, and use independent judgment to facilitate resolution with all concerned parties. Serve as post-award subject matter expert related to sponsored research/other programs. Partner with and provide expertise to department business office staff and University units. Analyze and provide data to assist with Office of Government Costing studies. Assist with outreach initiatives to promote SPA and overall University objectives. Electronic Systems Application: Evaluate SPA and University system data for consistency with award terms and conditions. Create, modify, run, utilize, and maintain numerous award management spreadsheets and databases and analyze associated data. Access and maintain a working knowledge of multiple sponsor electronic systems, and advise faculty and staff on the use of these systems, as needed. On behalf of the University, exercise independent judgement to electronically submit letter of credit cash draws, reports, and requests for award modifications. Business Operations Contributions: Manage multiple tasks effectively with a high level of productivity. Analyze processes and seek to streamline efficiencies and improve customer service. Minimal overnight travel may be required. Perform other duties as necessary to further enhance the mission and goals of SPA. Required Qualifications Bachelor's degree in business administration, accounting, finance, economics or a field related to the position. Two (2) years of financial and/or administrative experience. Preferred Qualifications Experience at an institution of higher education. Experience with sponsored research program administration. Certification in research administration (CRA). Certification in research administration at the University of Illinois Urbana-Champaign (Illini CRA). Knowledge, Skills and Abilities Required: Knowledge of accounting principles including cost analysis, budget review, journal entries, and financial reporting. Effective communication skills and ability to work as a team member. Excellent computer skills including a comprehensive knowledge of the Microsoft Office suite (e.g. Word, Excel, PowerPoint, Outlook, Access) and experience with electronic database systems. Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships. Ability to be self-motivated, work independently, and exercise good judgment in the performance of all work assignments. Ability to multi-task and prioritize to meet deadlines while staying on task with daily assignments. Strong organizational, analytical, and problem solving skills. Well-developed standards of professional conduct and customer service including, but not limited to: accountability, acceptance of new challenges and responsibilities, and a focus on customer needs and prompt, accurate resolution of issues. Appointment Information: This is a 100% full-time Civil Service 5040 - Grants and Contracts Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $65,000 to $70,000 at the Award Management Coordinator level and $74,000 to $79,000 at the Senior Award Management Coordinator level. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on Friday, March 20, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume, and names/contact information (including phone number and email address) for three professional references. Incomplete applications and applications not submitted through will not be considered. For further information about this specific position, please contact Leslie Lewin Reinhart at 217-333-0034. For questions regarding the application process, please contact 217-333-2137. At the University of Illinois Urbana-Champaign the state's flagship public university and one of the world's leading research institutions every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-

Created: 2026-03-10