Senior Operations Specialist

Senior Operations Specialist Provides administrative support to ensure efficient operation of the properties and office. Supports Regional Portfolio Manager(s) and site employees through a variety of tasks related to organization and communication. Essential duties and responsibilities include the following but are not limited to the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by supervisory personnel. Assist with tracking and renewing the following: Broker licenses/CPM/IRMS for RPMs Communities business licenses Community pool licenses/permits Community elevator permits/inspection Responsible for billing of utilities to properties Assist in gathering bids for specific projects as requested Research invoices Complete property billbacks as needed Responsible for report tracking Assists with resident background checks Assists with narratives proofreading, research, etc. Assists with scheduling trainings, meetings, etc. Provides customer service for tenant relations Misc. administrative duties as needed Supervisory responsibilities: This job has no supervisory responsibilities. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or experience: High school diploma or general education degree (GED). One to two years related experience and/or training or equivalent combination of education and experience. Office experience: Proficient in MS Office, particularly email (both the desktop version and web based), word, and excel; knowledge of office management systems and procedures, excellent time management skills, ability to multi-task and prioritize work. Attention to details and problem-solving skills. Language skills: Ability to read and interpret documents such as emails, utility billings, financial documents, instructional documents, rental agreements, and procedure manuals. Mathematical skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Reasoning ability: Ability to add and subtract numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Physical demands: While performing the duties of this job, the employee is regularly required to stand; use hands to handle or feel and reach with hands and arms. The employee frequently is required to walk, climb or balance, and talk or hear. The employee is frequently required to sit; stoop, kneel, and/or crouch. The employee must frequently lift and/or move up to 25 pounds and, on rare occasions, move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work environment: While performing the duties of this job, the employee is rarely exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; and risk of electrical shock. The noise level in the work environment is usually moderate.

Created: 2026-03-10