Accounts Payable Administrator-Entry Fayetteville

Accounts Payable Administrator The Accounts Payable (AP) Administrator would sit in our corporate office at our Fayetteville, NC location and is responsible for accurately processing vendor invoices, reconciling account statements, and ensuring timely payments within a multi-location wholesale parts and appliance distribution company. This role requires daily use of Microsoft Excel to reconcile vendor statements, track invoices across multiple locations, and resolve discrepancies efficiently. Key Responsibilities: Invoice Processing Receive, review, and verify vendor invoices for accuracy, proper authorization, and appropriate account coding. Enter invoices into the accounting/ERP system for multiple branches across three states. Match invoices for purchasing orders and receipts as needed; Troubleshoot invoice discrepancies. Payment Management Assist in the preparation and processing of check runs, ACH and credit card payments in a timely manner. Ensure payments are made in accordance with vendor terms to avoid late fees. Maintain accurate records of all AP transactions. Reconciliations & Vendor Relations Maintain and reconcile Excel-based invoice and vendor tracking spreadsheets to support accurate and timely payments. Reconcile vendor statements and resolve discrepancies by working with purchasing, receiving, and vendors. Respond to vendor inquiries regarding payment status, discrepancies, or account balances. Multi-Location Coordination Track invoices by branch location and ensure correct coding for expense allocation. Communicate with branch managers and warehouse teams to confirm receipt and invoice accuracy. Requirements Qualifications & Skills: 13 years of accounts payable or general accounting experience. Microsoft Excel skills required, including frequent use of formulas, pivot tables, filters, and data reconciliation across multiple spreadsheets. Ability to independently build and maintain Excel trackers for invoices, vendor statements, and branch-level expense allocation. Knowledge of purchase order and receiving processes.

Created: 2026-03-10