Compensation & Operations Specialist

Compensation & Operations Specialist Here at Spirax Sarco we offer the industry's most extensive range of products with services, coupled with practical industry application expertise. In short, we build solutions that set the benchmark for steam utilization worldwide. Position Summary The Payroll & Operations Specialist supports Human Resources while working in close partnership with the Finance Department to ensure accurate payroll processing, financial controls, and compliance with regulatory and accounting requirements. This role is responsible for executing payroll operations, maintaining HR and payroll system integrity, supporting audits, and serving as a key liaison between HR and Finance to ensure alignment of employee data, payroll funding, and reporting. Essential Job Functions Payroll Administration & Financial Coordination Process bi-weekly and/or monthly payroll accurately and on time, including regular wages, bonuses, commissions, retro pay, and special payments. Work closely with the HR team to ensure all payroll-impacting actions (new hires, terminations, job changes, leaves of absence, compensation changes, and corrections) are identified, reviewed, approved, and captured each bi-weekly payroll cycle. Ensure compliance with all applicable federal, state, and local wage and hour laws in all states where Spirax Sarco (SSI) has employees, including overtime, pay frequency, and final pay requirements. Partner closely with Finance to validate payroll funding, general ledger allocations, accruals, and reconciliations. Prepare month-end payroll-related accrual entries for both Spirax Sarco (SSI) and Gestra employees, ensuring accuracy and alignment with Finance close timelines. Prepare payroll journal entries and perform monthly reconciliations of payroll-related general ledger accounts, researching and resolving variances in partnership with Finance. Coordinate 401(k) funding and processing, including payroll deductions, timely remittance of employee and employer contributions, and reconciliation with plan administrators and Finance. Ensure accurate processing of payroll taxes, garnishments, and deductions in collaboration with payroll vendors and Finance. Support month-end, quarter-end, and year-end close activities, including W-2 preparation, payroll tax reconciliation, and audit requests. HR Operations & Reporting Responsibility for Monthly Headcount & Master Data Reporting out of ADP. Maintain accurate employee data in HRIS and payroll systems, ensuring alignment between HR records and financial systems in conjunction with other HR members. Assist with processing employee lifecycle transactions including new hires, job changes, leaves of absence, and terminations. Manage and maintain required system access for new hires and terminations, ensuring timely provisioning and deactivation of access necessary to support payroll processing, expense management, and other payroll-related activities. Support onboarding and offboarding processes with a focus on payroll accuracy, compliance, and data integrity. Develop, document, and maintain standard operating procedures (SOPs) for payroll and HR operations. Compliance, Controls & Audit Support Ensure payroll and HR operations comply with federal, state, and local employment, wage and hour, and tax regulations. Partner with Finance on internal controls related to payroll, including audits, SOX/SOC support, and both internal & external reviews. Assist with retirement plan, workers' compensation, and other payroll-related audits as needed. Maintain confidentiality and data security for all employees and payroll information. Employee & Stakeholder Support Serve as the first point of contact for all payroll and pay-related questions from colleagues, providing timely resolution or escalation as appropriate. Act as a liaison between HR, Finance, and external vendors to resolve payroll and system issues. Provide reporting and analysis to HR and Finance leadership to support workforce planning and financial accuracy. Participate in cross-functional initiatives and continuous improvement efforts between HR and Finance. Required Qualifications Associate's or bachelor's degree in human resources, Accounting, Finance, Business Administration, or a related field, or equivalent experience. 3-5 years of experience in payroll administration. Working knowledge of multi-state payroll, payroll taxes, wage and hour laws, and employment compliance. Experience partnering with Finance or Accounting teams on payroll funding, reconciliations, or audits. Proficiency with HRIS and payroll systems (e.g., ADP) Proficiency with Excel Strong attention to detail, analytical skills, and ability to manage sensitive information. Preferred Qualifications Experience supporting financial or compliance audits. Advanced Excel skills (reconciliations, data validation, reporting). Fidelity PSW Experience preferred Experience in a matrixed or multi-entity organization. Key Competencies Cross-functional collaboration (HR & Finance) Accuracy, integrity, and accountability Strong analytical and reconciliation skills Clear and professional communication Process improvement mindset About Us Steam Thermal Solutions is one of four businesses within Spirax Group, with global coverage across 67 operating units. These OpCos are organized into four Divisions: EMEA, APAC, Americas, and Gestra. We acquired Gestra five years ago and since then have operated it as its own business, and as such, we operate two brands, Spirax Sarco and Gestra. We are dedicated to generating balanced value for all our partners through the development of technologies that enhance efficiency, safety, and balance. Our technologies are vital in supporting critical industrial processes and equipment in diverse industries such as Food & Beverage, Pharmaceutical & Biotechnology, Power Generation, Semiconductors, and Healthcare. With a presence in 165 countries, we deliver solutions that underpin the production of a wide range of everyday items, from baked beans to mobile phones! Our company values diversity and is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. If you require accommodation during the application process or while performing essential job functions, please contact us.

Created: 2026-03-10