HR & Accounting Administrator - Bilingual Spanish

HR & Accounting Administrator Bilingual Spanish Are you a people focused professional who enjoys supporting employees while keeping financial operations running smoothly? We're seeking a friendly, detail oriented bilingual (English/Spanish) administrator to support Human Resources, Accounts Payable, Accounts Receivable, and Purchasing while serving as a welcoming first point of contact in our office. Apply today! Human Resources Duties Assist with recruitment, including job postings, resume screening, interview scheduling, and background checks. Prepare onboarding documents and coordinate/deliver new hire orientation. Assist with benefits administration. Track employee attendance, PTO, timekeeping, and performance review dates. Support HR compliance including EEO, I-9 verification, labor postings, and handbook updates. Assist with payroll processing, including timecard review and coordination with payroll providers. Respond to employee questions regarding HR, benefits, and payroll. Coordinate employee recognition and engagement initiatives. Handle confidential information with professionalism and discretion. Accounts Payable Review, code, and upload vendor invoices using QuickBooks Online and Bill.com. Match purchase orders, receipts, and invoices for accuracy. Prepare and process weekly check runs and ACH payments. Reconcile vendor statements and resolve discrepancies. Maintain organized A/P records and payment documentation. Manage the Accounts Payable inbox and respond to vendor inquiries. Assist with month end closing and reporting. Accounts Receivable Generate customer invoices and ensure accurate, timely billing. Post customer payments and apply cash receipts. Monitor A/R aging and follow up on past due accounts. Resolve billing discrepancies and customer inquiries. Maintain organized A/R records and documentation. Purchasing Assist with purchasing activities, including vendor setup and purchase order creation. Coordinate with internal departments to ensure timely procurement. Maintain vendor records, pricing agreements, and purchasing documentation. Administrative / Front Office Greet and assist onsite visitors and manage reception activity. Answer incoming phone calls, route messages, and handle deliveries. Support general office operations as needed. Qualifications High school diploma or equivalent required; AA/BA in Accounting, Business, or HR preferred. Bilingual English/Spanish required. 2+ years of administrative experience supporting HR, A/P, A/R, purchasing, and payroll. Working knowledge of HR practices, employment laws, and basic accounting principles. Hands on experience with QuickBooks Online and Bill.com. Proficient in Microsoft Office (Excel, Word, Outlook, SharePoint). Strong organizational, time management, and communication skills. High level of accuracy, integrity, confidentiality, and attention to detail. Work Environment Office based position, MondayFriday, 8:00 AM5:00 PM. Occasional travel to company sites may be required. Prolonged periods of sitting; occasional lifting up to 20 lbs.

Created: 2026-03-10