Executive Coordinator, Unscripted

Executive Assistant/Coordinator We are looking for a sharp, resourceful, and highly organized Executive Assistant/Coordinator to support our VP of Unscripted. If you are excited by the fast pace of entertainment, thrive in a creative yet scrappy environment, and want to be in the room where things happen this could be a great opportunity for you to get involved! In this role, you won't just be managing calendars and scheduling meetings (although you'll do that really well) you'll also be plugged directly into the ecosystem of unscripted projects that are built from the ground up. This is a rare opportunity for a proactive go-getter who wants hands-on exposure across unscripted production and is hungry to grow in the world of entertainment. Provide administrative support to both the VP of Unscripted, including heavy calendar management, travel coordination, and expense reports. Support development and production workflows for both teams. Assist with talent, agency, and partner communications, including rolling calls, and occasionally acting as point of contact on behalf of the VP. Help track industry trends, project submissions, and key deadlines across both verticals. Be a glue anticipate needs, solve problems creatively, and keep VP's desk running smoothly. Occasionally support studio-wide initiatives, events, and team meetings. You are a pro at multitasking and managing competing priorities with grace and good judgment. You are able to handle projects, tasks, and desk with an utmost professional approach, and are able to handle what's given to you with the highest discretion and have the tact to understand what can/can't be shared at what time) You are sharp, scrappy, and solutions-oriented you don't wait to be told what to do next. You are passionate about Unscripted work and are plugged into industry trends because you love it and have a genuine curiosity for the development process as well as the industry at large. You communicate extremely clearly and can interface comfortably with all levels of internal and external stakeholders. You have worked at an agency or a studio previously Look, it's called work for a reason. We show up for our teammates, our partners, and our audience. We're a high-energy culture, where EVERYONE IS A HEADLINER, expected to give their best performance. But that doesn't mean it can't be fun, meaningful, and inspiring. Because if you're not having fun at work, you're missing a good time! So, if you hate fun, never like to laugh, and hardly ever smile, we have the job for you somewhere else. But if you believe in a culture of creativity, entrepreneurialism, inclusion, hustle, and heart while prioritizing fun and funny you belong here. Must be 18 years or older and willing to submit to a reference check and must have unrestricted work authorization to work in the United States. We got you! Hartbeat provides eligible employees competitive benefits, including: Medical, dental and vision insurance, life and disability insurance, paid vacation and holiday pay and generous family leave policies. We also offer 401(k) retirement savings plan, flexible spending account and an unlimited supply of laughs on company time (aftershock giggles may spill into personal time) and more! Actual compensation within the pay range will be decided based on factors including, but not limited to, skills, competencies, prior relevant experience, and work location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses and incentives. Hartbeat also offers a comprehensive benefits package for full-time employees, that include healthcare benefits, a 401(k) plan including an employer match, family planning, paid time off, paid parental leave, several paid holidays, and more. We take this seriously. Hartbeat provides equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. As an equal opportunity employer, Hartbeat will provide reasonable accommodations as required by applicable federal, state, and/or local laws.

Created: 2026-03-10