Asset Management Specialist

About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at . Location Augusta University Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems. Job Summary The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university¿s capital assets, including building, equipment, infrastructure, construction-in-progress, and right-to-use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate recordkeeping, supports audits, and strengthens transparent, reliable financial reporting across the University. Responsibilities The duties include, but are not limited to: Asset Management Responsibilities Develop and maintain subject matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP) and University System of Georgia (USG) policies and procedures for capital asset accounting. Execute monthly close activities for capital assets, ensuring accurate reflection in the University¿s financial systems. Perform monthly reconciliations of capital-to-actuals for non-project-related accounts, maintaining integrity between budgets and expenditures. Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting. Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy. Reconcile AM module data (Dist_Lin) to the general ledger (Jrnl_Ln) monthly, identifying and resolving discrepancies. Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards. Lease Accounting Responsibilities Develop and maintain subject matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription-Based Information Technology Arrangements). Add, amend, and expire leases and subscription-based information technology agreements (SBITAs) in the Lease Administration system. Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation. Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards. Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting. Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system. Audit and Annual Financial Report (AFR) Support Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for: Capital Assets Leases and SBITAs Prepare, review and submit year-end journal entries for assets in the university¿s financial system, including: Residual value adjustments Cash Interfund transfers in the GAAP and CAPITAL ledgers Adjustments related to net investments in capital assets (NICA) Prepare audit schedules and provide supporting documentation, including: Capital asset listing Current-year asset additions, adjustments, and retirements Depreciation expense schedules Lease activity reports Lease classification documentation (short term vs. capital) Capital-to-Actuals reconciliations Asset Management module summaries Documentation for donated assets, gifts, and new leases Asset Management reconciliations and Net Book Value queries Assist with audit risk assessments related to depreciation expense and capital leases. Other duties as assigned. Required Qualifications Bachelor's degree from an accredited college or university and 5+ years of experience in accounting, financial reporting, or other related fields, Strong understanding of accounting principles (GAAP) and fund accounting, Proficiency with financial systems and reporting tools (e.g., Workday, Banner, Oracle). Preferred Qualifications Preferred Experience Experience in higher education or public sector fund accounting, with knowledge of asset and lease accounting, and familiarity with PeopleSoft Financials. Knowledge, Skills, & Abilities ABILITIES This position also requires the ability to analyze documents and memorize policies (and procedures that govern the scope of duty. This is a fully on-site position and requires the ability to work effectively in an office environment. SKILLS This position requires excellent oral and written communication skills. Shift/Salary/Benefits Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position) Pay Band: 13 Salary Minimum: $68,500.00/Annually Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 2/26/26 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role. Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

Created: 2026-03-10