Accounting Associate Accounts Payable

DescriptionAccounting Associate - Accounts PayableReports to: Finance Manager Direct Reports: N/A Job Summary: The Accounting Associate - Accounts Payable is responsible for the day-to-day Accounts payable process, including but not limited to paying vendors timely, accurate coding, monthly account reconciliation and create monthly invoices for payment. This role is also responsible for the entire escheating process and provides cross-functional support for the Finance team. You will work closely with the payroll specialist and benefit specialist in reconciling the benefit invoices with employees' benefits. Performance Requirements: Knowledge: Knowledge of organizational policies, procedures, and systems. Knowledge of the English language to include rules of composition and grammar; spelling; punctuation; sentence structure and content; and of word meaning. Intermediate knowledge of Excel and Word. QuickBooks, Google docs and Outlook knowledge is a plus. Skills: Skill in establishing and maintaining effective working relationships with other employees, patients, organizations and the public. High attention to detail with the ability to analyze data and reconcile discrepancies. Exceptional communication, problem resolution, organizational and time management skills. Must be self-motivated and able to take initiative. Abilities: Ability to maintain strict confidentiality. Ability to work under pressure, communicate and present information. Ability to identify problems, recommends solutions, organize and analyze information. Capable of prioritizing job duties and working independently. Major Duties and Accountabilities: Match invoices to approved purchase orders, check requests and/or corresponding backup. Code invoices to proper GL accounts and cost centers. Enter invoices and check requests into the Accounting System. Process weekly accounts payable checks in a timely manner meeting due dates. Verify employee expense reports, process expense payment checks. File paid invoices and maintain vendor files Reconcile vendor accounts monthly Create MSA pass through invoices as needed Collaborate with the Benefit Specialist on reconciling monthly benefit invoices with employees benefit deductions. Process Refund checks, both Insurance and Patient Reconcile Bank Statements, scan to the accounting drive Audit credit card receipts and reconcile the credit card statement Set up and maintain vendor accounts, including W-9 collection Respond to vendor inquiries and internal questions regarding invoice/payment status Provide any requested reports to leadership in a timely manner Research and identify unclaimed property items such as outstanding checks Maintain documentation to support escheatment due diligence and reporting processes Maintain a log of escheatment activity and assist with audit requests as needed Create and submit annual 1099's Act as backup for Materials Management door coverage as needed Daily bank deposit runs as needed Assist with monthly Finance department close process Maintain fixed asset listings Assist with annual financial and government audits and tax return preparations for all companies Assist Finance Manager and/or CFO with special projects as needed Perform other duties as required Month end Journal Entries as needed Miscellaneous a. Assist Benefit Specialist as needed b. Perform other clerical duties as needed. c. Assist materials management as needed d. Assist Accounting Associate Accounts Receivable as needed Position Competencies:1. Role model for organization's core values2. Customer Service: Demonstrates the highest standards for friendly, courteous and caring interaction with patients, physicians, customers, and fellow employees. 3. Professional presence4. Communication Demonstrates ability to accept and understand instructions, expresses self clearly and concisely. 5. Adaptability/Flexibility Demonstrates the ability to cope with pressure, grasp new ideas and methods, and adjust responses to meet the changing work environment. 6. Independence/initiative Demonstrates reliability, follow-through, ability to work with minimum supervision, and desire and ability to accept additional responsibility. 7. Confidentiality8. Emotional Intelligence Maintains basic emotional and social competencies to include self-awareness, self-regulation, motivation, empathy, and social skills. 9. Analytical10. Organization and presentation abilities Job Qualifications:Equipment operated: standard office equipment including computers, faxes, copiers, printers, telephones, etc. Education/Experience: Job requires previous accounting or bookkeeping experience of at least 2-5 years. Prior Accounts Payable experience is required. Experience working with QuickBooks or similar system is preferred. Excellent communication and interpersonal skills. Strong attention to detail and organizational skills. Ability to handle sensitive and confidential information with discretion. Physical: Involves sitting approximately 90 percent of the day, walking or standing the remainder. I am able to perform these tasks without accommodation. _____Yes _____No If no, list required accommodations: I have read and understand the above job description, and I accept all the responsibilities of the position. Employee's signature __________________________________ Date ___________________________Responsibility for Review and Maintenance: Finance ManagerDate Initiated: 2018Date Revised: 10/6/2025

Created: 2026-03-10