Payroll Specialist

Job Description The Green Mountain Higher Education Consortium (GMHEC) and its member Colleges each have Human Resource (HR) teams, which work collaboratively to provide strategic HR services across the spectrum of Human Resources and Organizational Development. Joining us, you will be a part of the GMHEC Payroll Team. As a Payroll Specialist, you will service our member institutions in regular bi-weekly payroll cycles. This will include data analytics, payroll validation, overall payroll preparation and processing. The Specialist is expected to provide high-quality and timely service and support to all the departments and employees that rely on our services, as well as our vendors. This position will work closely with the college HR and Finance teams. Located in Shelburne, Vermont, this position reports to the Payroll Shared Services Leader of the Consortium. The successful candidate will be a part of a team-oriented organization servicing three very successful higher education institutions. We are guided by our principles which recognize that our member organizations come first, continuous process improvement is a given, communication is transparent and visible, and we value our unique culture which includes being innovative, flexible and focused on wellbeing. The Payroll Specialist's responsibilities include: Processes regular payroll cycles for member organizations Maintains payroll operations giving attention to detail and following instructions Maintains payroll information by calculating, running reports including for time and labor and absence, analyzing and entering data for processing Prepares and runs payment runs Prepares and submits tax filings Works with customers on special projects Generates reports as required to provide audit and validation Reviews, reconciles and audits payroll data Ensures controls are in place, adhered to and regularly monitored Creates training reference guides, websites and videos for customers and trains customers in person or over video conference or via other menthods. Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures of the Consortium and, where applicable, the Colleges including following payroll rules and regulations Validates direct deposits processing and diagnosis and resolves ACH rejections Services College employees and other vendors by responding to emails and phone calls on questions, issues utilizing our ticket system within timeframes contractually agreed upon with our members. Communicates with College and consortium customers via phone calls, zoom, emails and in-person Maintains confidentiality and privacy of employee and company sensitive data Participates in quarterly system update testing and validation Works closely and collaboratively with team members Provides back-up and support for other payroll personnel Other duties as assigned Ability to: Organize and prioritize work, take initiative, resolve problems and manage multiple tasks simultaneously Recognize several likely causes of events, analyze relationships among several parts of a problem or situation and formulate a multi-step response if required Build strong, positive relationships with external and internal contacts Communicate effectively both verbally and in writing Manage and analyze financial data accurately Interpret and apply company policies and procedures Meet deadlines for daily, weekly, annual and project workload goals Maintain confidentiality and appropriately handle sensitive information with tact and discretion Work closely as a team member in a small cooperative, open office environment and/or in a remote environment Independently achieve results and self-direct work responsibly Deeply commit to continual process improvements and learning Contribute to a leading edge, creative team that is highly focused on success for our College partners Knowledge of: Payroll software Basic knowledge of general accounting principles Time and absence and payroll processing Form W-2 processing Internal Revenue Service and other federal and state regulations related to reporting, taxation and compliance Data collection, data entry and reporting Microsoft Office: Word, Excel (including pivots and XLOOKUP), Outlook Google Suite: Google Drive, Google Calendar Adobe Acrobat Experience: Three to six years of payroll experience A Bachelor's degree in a related field About Us The Green Mountain Higher Education Consortium, located in northern Vermont, was founded by Champlain College, Middlebury College and Saint Michael's College in 2013. The Consortium aims to help its members to lower costs, increase the quality of services and add strategic value to our members. The Consortium and its members strive to leverage shared technology, create the best processes and service our organizations. With the creation of a Shared Services organization, we are committed to building an infrastructure that supports each College's strategic plan and allows for the addition of new members. We provide a meaningful benefits program including health, dental, vision, life, disability, retirement with a generous match, paid time off and a well-being program. This position provides a unique learning and career growth opportunity in an innovative environment. Application Instructions: Please be prepared to attach the following documents after clicking on the Apply Now button: Cover Letter Resume Additional Information: The successful completion of a criminal background check is required as a condition of employment. The Consortium does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV -positive status, qualified disability, or on the basis of any other status protected by law and does not discriminate in the administration of its employment practices or other Consortium-administered programs. The Consortium will make reasonable accommodations for otherwise qualified applicants for employment or employees. Please contact the Executive Director at 802.443.2304 if auxiliary aids or services are needed to apply for employment at the Consortium. The Consortium is committed to fostering an inclusive and diverse community. Recognizing that diversity is both a reflection of our world and a source of rich education, the Consortium strives to be diverse and inclusive in ways that reflect the world in which we live and work. All members of the Consortium community are valued as individuals. The Consortium seeks candidates who, through their work and life experiences and service to the community can contribute to the diversity, inclusivity and customer service excellence of the Consortium. Please include information about how you would contribute to these efforts and help to further this goal in your cover letter.

Created: 2026-03-10