Executive Administrative Assistant

Job Description: Perform administrative duties to support Director and/or large staff This is not a traditional Executive Assistant role. This is a high-exposure, high-accountability position for someone who wants to learn how senior leaders operate, how decisions are made, and how large teams scale. You will operate as an extension of the executive - managing time, information flow, priorities, and strategic preparation. Over time, the role can evolve toward operations leadership or Chief of Staff-type responsibilities for the right person. If you are looking for a reactive, checklist-based administrative job, this is not it. If you want accelerated growth, real ownership, and direct exposure to leadership decision-making, read on. Executive calendar architecture and time optimization Meeting preparation and follow-up execution Decision-support briefs (distilling complexity into clarity) Inbox triage and communication drafting Strategic project coordination Identifying inefficiencies and proposing improvements Anticipating issues before they escalate Other duties as assigned to meet business needs Qualifications HS Diploma or Equivalent - Required Bachelor's Degree - Business or related field - Preferred 2-6 years of high-accountability experience You anticipate problems before they surface You create order from ambiguity You improve systems instead of maintaining broken ones You are comfortable pushing back respectfully You learn fast and operate with urgency You view this role as a launchpad, not a landing spot Business operations, consulting, startup, military leadership, or high-performance hospitality Evidence of upward trajectory Exceptional written communication Shift/Time Zone: M - F 8:30 - 5pm, possibly OT Benefits: Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics. Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st. Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification. Synectics is an equal opportunity employer.

Created: 2026-03-10