Accounting Clerk I

Summary: The Accounting Clerk is responsible for supporting the organization's accounts receivable and accounts payable functions. This role will ensure that financial transactions are processed accurately and in a timely manner. The position requires strong attention to detail, effective communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The accounting clerk will be responsible for compiling billing information, processing payments, reconciling accounts, and maintaining financial records. Responsibilities: Accounts Receivable (AR): • Compile detailed billing information to issue customer invoices. • Apply customer payments to the appropriate accounts. • Research and resolve payment discrepancies to maintain accurate records. • Adjust accounts when required to correct billing or payment issues. • Prepare and deposit weekly manual payments. • Generate weekly reports for accountants to ensure financial accuracy. • Maintain customer agreements for auditing purposes Revenue Reconciliation: • Ability to learn and understand different point-of-sales (POS) and its reporting of sales. • Reconcile daily sales for discrepancies and/or cash shortages • Work with the different businesses to gather all documents to process a complete journal entry • Maintain records, assist with audit requests, compile an event's profit and loss reporting Accounts Payable (AP): • Reconcile processed transactions by verifying entries and comparing system reports to actual balances. • Charge expenses to appropriate accounts and cost centers by analyzing invoices and recording entries. • Process vendor payments by scheduling checks, monitoring discount opportunities, verifying federal ID numbers, and resolving any discrepancies with purchase orders, contracts, invoices, or payments. • Maintain accurate accounting ledgers by verifying and posting account transactions. • Reconcile vendor accounts by reviewing monthly statements and related transactions. • Maintain historical records by filing and archiving documents. • Report sales tax by calculating requirements on paid invoices. • Protect the organization's value by maintaining confidentiality of sensitive information. • Participate in educational opportunities to keep up to date on accounting knowledge and best practices.

Created: 2026-03-10