Receptionist/Administrative Assistant

JOB TITLE:  Receptionist / Administrative Assistant LOCATION:  Office located in Woodbridge, CT REPORTS TO:  Office Manager SCHEDULE:  Monday - Friday / 10:00 AM to 2:00 PM (with opportunities for more hours as workload increases) JOB TYPE:  Part-Time / Hourly PAY RATE:  $18.00 - 20.00 per hour At Advantage Maintenance Inc., we've been delivering exceptional commercial cleaning services since 1986. From our humble beginnings as a local operation, we've grown into a trusted company serving over 200 facilities throughout Connecticut, Massachusetts, and Rhode Island. With a dedicated team of more than 400 employees, we take pride in offering dependable, efficient, and customized cleaning solutions to our clients. We’re equally committed to our team — offering steady, reliable, and fulfilling employment opportunities in a supportive work environment. Join us and be part of a company that values professionalism, consistency, and teamwork. We are seeking a reliable, detail-oriented Receptionist / Administrative Assistant to support the day-to-day operations of our janitorial service company. The ideal candidate will play a key role in ensuring smooth administrative processes and the effective communication between office, field staff, and managers. This position requires excellent organizational skills, a proactive mindset, and a customer service-oriented attitude. We are a pet friendly office environment. Main Job Tasks and Responsibilities Answer and direct inbound phone calls, emails, and other inquiries in a professional and timely manner. Receive and direct visitors of the building to the intended party. Prepare invoices, track payments, and follow up with managers and clients regarding billing issues. Order and maintain inventory for office supplies, employee uniforms, and warehouse cleaning materials and equipment. Prepare reports, maintain filing systems (physical and digital), and perform general clerical duties such as photocopying, faxing, and sending mail. Support HR in activities such as processing new hires, preparing cards and letters, and setting up employee training programs. Ensure compliance with safety, regulatory, and operational policies and procedures. Other duties that may be required. Working Conditions: Office-based environment with regular interaction via phone and email. May require light physical activity such as organizing supplies or filing. Requirements High school diploma or equivalent (Associate’s degree or higher is a plus). 1+ year of administrative experience, preferably in service or operations-based industries. Strong communication skills, both verbal and written. Proficient in Microsoft Office (Word, Excel, Outlook) or Google Suite. Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment. Strong attention to detail and excellent organizational skills. Bilingual (English/Spanish) is required.

Created: 2026-03-10