Bilingual Japanese administrative assistant

Job Description An international company is seeking a bilingual Japanese administrative assistant in White plane, NY. Supports administrative functions, including clerical duties. Manages senior management's agendas and travel. Serves as a contact for Houston office, ensuring collaboration with Admin/HR/IT teams. Provides cross-cultural support. Essential Job Functions: • Manages office supplies, vendor communication, and contracts. • Maintains common areas and handles document management. • Coordinates refreshments, catering, and payments. • Supports Senior Administrator in office planning, IT coordination, and emergency preparedness. • Ensures smooth office operations. Routine Administrative Duties: • Assists visitors, handles travel arrangements, and schedules meetings. • Manages client contacts, gifts, and internal communication. • Answers calls, distributes messages, and supports daily office tasks. Requirements Education: Associate degree in Business Administration or equivalent experience. Experience: 2-3 years of office administration-related experience, preferably in a multi-cultural environment. Skills: Proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Strong analytical, organizational, and reporting skills. Time management and attention to detail. Business-level Japanese language skills. Abilities: Excellent written and verbal English communication. Customer service orientation. Effective presentation skills. Ability to multitask and communicate across all levels of the organization. Interpersonal skills and adaptability. Physical: Typical office environment with standard equipment. Minimal lifting. Benefits A full benefit package (Insurance, 401K, PTO and etc.) Skill Set Japanese, excel, Word

Created: 2026-03-10