Secretary I

Position: Secretary I Location: Boyce Middle School Assignment: Full-time Start: Immediately SUMMARY Serves as the Secretary to school administrators or departments. Responsible for coordinating school/department services; providing comprehensive administrative and business support in a detail-oriented and problem-solving manner; and communicating pertinent information. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain the highest level of confidentiality of district and student information. Understand the areas of responsibilities and appropriately execute in the areas as assigned. Identify and/or develop process improvements to create efficiency, with a focus on implementing technology solutions. Be well-versed with the District/School calendar and proactively coordinate activity levels for the administrator to ensure smooth implementation. Responsible for receiving and appropriately routing visitors and communications on behalf of the administration, including face to face meetings, telephone, mail and electronic communications. At the school building level, responsible for implementing the entire student attendance process, which includes accurate record keeping, tracking attendance/early dismissal/tardiness; drafting letters, etc. Work collaboratively with the school administration and staff for various projects, programs and activities, including the building master schedule, special schedules, standardized assessment testing, etc. Management and maintenance of student records and school files. Schedule meetings, appointments and parent/teacher conferences. Material acquisition, including ordering, processing, and maintaining inventory of office materials and/or equipment. Ensure all school building/facility safety protocols are properly administered and properly followed, if applicable. Coordinate projects and initiatives, as assigned. Interact with varying levels of staff/administrators, parents and external representatives. May serve as a backup for the Head Secretary. All other duties as assigned. EDUCATION AND EXPERIENCE Bachelor's degree, preferred. Associate degree, required. One to two years of proven executive assistant (or commensurate) experience at an administration level. In-depth understanding and proficiency of the entire Google suite (Docs, Sheets, Slides and Forms), QuickBooks, Apple and/or Google programs (Gmail and calendar). Experience in an educational environment, preferred. SKILLS and ABILITIES Effective approach to problem solving, critical skills thinking and effective decision-making. Strong aptitude in utilizing various modes of technology and applications. Strong capability in prioritizing and multi-tasking with competing demands to ensure deadlines are met. Ability to read and interpret documents; write routine reports and compose correspondence. Professional level verbal and written communication skills. Effectively communicate (oral and written) with diverse individuals and groups. Strong interpersonal relationship skills with administrators, staff, students/families and the community. Note: Final candidates will be required to perform a written simulation and take a technical assessment to evaluate proficiency in computer literacy and applications/systems.

Created: 2026-03-10