Executive Assistant

Overview Our client, a leading global organization, is seeking an experienced and highly proactive Executive Assistant to support the VP of Global Export Control and the Export Control Center of Excellence (CoE) Leadership Team. This role is critical to ensuring operational excellence, seamless executive support, and effective coordination across a global team. The ideal candidate thrives in a fast-paced, high-visibility environment and demonstrates strong judgment, discretion, and the ability to manage multiple priorities with precision. Responsibilities Provide comprehensive executive support to the VP of Global Export Control and the Global CoE Leadership Team. Manage complex calendars, scheduling meetings, appointments, and global travel arrangements. Coordinate domestic and international travel logistics, ensuring cost-effective and efficient planning, including real-time changes. Prepare and submit expense reports accurately and in a timely manner. Support onboarding of new CoE team members and maintain organizational documents, including org charts. Develop and support executive communications, presentations, and reports (PowerPoint, charts, graphs, tables). Compile and analyze information for leadership presentations and stakeholder materials. Support planning and execution of leadership meetings (virtual and in-person), stakeholder forums, and team meetings. Collaborate on complex, high-visibility special projects involving cross-functional and global teams. Handle highly confidential and sensitive information with discretion and professionalism. Proactively prioritize, delegate when appropriate, and manage multiple concurrent tasks to meet deadlines. Required Qualifications Minimum 5+ years of experience as an Executive Assistant supporting senior executives. Proven experience supporting global teams in a corporate environment. Strong organizational and time-management skills with exceptional attention to detail. dvanced proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel). Demonstrated experience creating executive-level PowerPoint presentations. Excellent written and verbal communication skills in a global business environment. bility to exercise independent judgment and initiative in resolving issues and developing recommendations. Proven ability to manage confidential and sensitive information with discretion. Strong multitasking and prioritization skills in a fast-paced environment. ll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

Created: 2026-03-10