Executive Assistant to the Superintendent

Executive Assistant to the Superintendent's OfficeSchool Committee AssistantNorth Andover Public SchoolsPosition Type: Full-time, 12-months Reports To: Superintendent of Schools Salary Range: $70,000-$80,000 OVERVIEW The Executive Assistant to the Superintendent's Office serves as a strategic administrative partner and a key member of the district's central office team. This role provides high-level administrative, communications and organizational support to the Superintendent of Schools and the Assistant Superintendent for Teaching & Learning. Serving also as the School Committee Assistant, this individual plays a critical role in district governance, transparency, and public record-keeping. The ideal candidate is a proactive, "forward-thinking" professional who can anticipate leadership needs, manage complex workflows and act as a polished liaison between the district and the North Andover community. This position requires exceptional discretion, technological fluency and the ability to remain calm and professional under the pressure of a fast-paced public environment. KEY RESPONSIBILITIESExecutive Support & Leadership Liaison Provide high-level administrative support to the Superintendent and Assistant Superintendent, acting as a "gatekeeper" and prioritizing time-sensitive issues. Anticipatory Planning: Manage complex, fluid calendars and anticipate the needs of leadership regarding meeting preparation, briefings, and travel. Serve as a professional first point of contact for internal and external stakeholders, triaging inquiries from parents, staff, and residents with warmth and accuracy. Governance & School Committee Operations School Committee Assistant: Coordinate all aspects of School Committee meetings, including the preparation and digital distribution of agendas and packets. Legal Compliance: Ensure all meetings are posted, recorded, and archived in strict accordance with the Massachusetts Open Meeting Law and public records requirements. Evening Attendance: Attend evening School Committee meetings (typically twice monthly) to record official minutes and provide on-site administrative support. Maintain and update the district's official Policy Manual and public-facing governance portals. Communications & Digital Presence Draft, edit, and format professional correspondence, district-wide newsletters, and the District's Annual Report. Visual Storytelling: Create high-quality slide decks, graphics, and presentation materials using Canva, Google Slides, and Microsoft PowerPoint. Digital Management: Manage and update the District website (Leadership and School Committee pages) and assist with social media content to ensure consistent community engagement. Operations, Grants & Procurement Support DESE grant processes, including GEMS (Grant Electronic Management System) applications, documentation, and reporting. Support purchasing and procurement processes in accordance with Massachusetts public procurement laws (M.G.L. c. 30B) and district procedures. Utilize district-specific software (e.g., PowerSchool/Infinite Campus or Munis) for data entry, reporting, and tracking. Maintain highly organized digital and physical filing systems, ensuring institutional memory and ease of access for audits. QUALIFICATIONS Education: High school diploma required; associate's or bachelor's degree in Communications, Business, or a related field preferred. Experience: Minimum of 3-5 years of senior-level administrative or executive support experience; experience in a public school district or municipal environment is highly desirable. Communication: Exceptional written and verbal communication skills with an eye for detail and professional formatting. Technical Skills: Advanced proficiency in Google Workspace and Microsoft Office; experience with Canva or similar graphic design tools. Discretion: Demonstrated ability to handle sensitive, confidential personnel and legal matters with absolute integrity. Regulatory Knowledge: Familiarity with Massachusetts Open Meeting Law and Public Records Law; MCPPO (Massachusetts Certified Public Purchasing Official) designation or training is a plus. Adaptability: Ability to "look around corners"-anticipating needs before they arise and managing multiple high-priority projects simultaneously.

Created: 2026-03-10