Executive Admin Assist

About the job Executive Admin Assist Executive Admin Assist needs 3-5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment. Executive Admin Assist requires: Experience in a manufacturing, operations, or industrial environment. Familiarity with procurement systems (e.g., Ariba, SAP). Experience supporting cross-functional leadership teams. Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen). Experience with expense and travel platforms (e.g., Concur). Associate degree Executive Admin Assist duties: Execute administrative support tasks with minimal supervision, following established policies and procedures. Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency. Manage the Site Directors calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness. Organize and support meetings-including preparing agendas, taking accurate minutes, and proactively tracking action items. Coordinate business travel arrangements and process travel expenses for site leadership and designated team members. Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping. Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance). Operational & Financial Support Research, compile, and prepare reports, presentations, charts, and other documentation as needed. Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices. Assist in managing department purchasing requests, vendor coordination, and cost tracking.

Created: 2026-03-10