Administrative Coordinator

Description: Please use this link to complete an application on our Company Career Page: Job Duties & Responsibilities: -Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments -Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings. -Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities -Use databases to create and distribute Banquet Event Orders and reports -Responsible for generating weekly staff schedule -Make sure that all communications with clients are responded to promptly -Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed -Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted -Responsible for all invoice tracking and posting to CTUIT -Process payments -Vendor coordination and correspondence-Day-of operations assist and backup Qualifications: -College preferred -Computer skills required: Excel, Word, database management, Publisher or equivalent a plus -Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails -Demonstrate high quality verbal and interpersonal communication skills -Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision -Work flexible hours as required including evenings/weekends if needed. Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February) -Maintain a positive attitude, professional manner and appearance in all situations -Professional attire required The Company: Lessing's Hospitality Group is comprised of over 100 locations throughout the Northeast and Florida. Lessing's operates 21 wedding and catering venues, 16 full-service restaurants, over 75 corporate and academic dining centers, a historic inn, and a presidential yacht. Steeped in over 130 years of tradition, Lessing's Hospitality Group's focus is on providing each guest and client with unique, personalized experiences and remarkable hospitality. Machine/ Equipment used: -Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, Publisher Working Conditions: -Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis. Physical Requirements: Must have the ability to: -Read and write (English) proficiently -Communicate verbally with staff members with the use of two-way radios -Give and/or follow verbal and written instructions Salary (NY only): $18 - $20 per hour

Created: 2026-03-10