Secretary 1 (Information and Library Science ...

Secretary 1 (Information and Library Science Department)SOUTHERN CONNECTICUT STATE UNIVERSITYRecruitment # 260219-6976CL-001Location New Haven, CTDate Opened 2/24/2026 4:00:00 PMSalary $50,475.00 - $66,229.00/year (Individuals new to state service start at minimum of pay plan)Job Type Open to the PublicClose Date 3/6/2026 11:59:00 PMGo Back Apply View Benefits (Introduction Southern Connecticut State University (SCSU) is a constituent unit of the Board of Regents for Higher Education (BOR) (, Connecticut State Colleges and Universities. Southern is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice. We are l ocated in New Haven, CT (- a city rich with arts and culture, less than 90 miles from New York City and 140 miles from BostonWe are currently recruiting for a full-time Secretary 1 (for t he Information and Library Science Department (. NOTE: Preference may be given to current BOR/CSCU employees and/or current State of CT employees prior to filling the position with an external applicant.WHAT WE CAN OFFER YOU: Visit our new State Employee Benefits Overview (page! Professional growth and development opportunities A health work/life balance (to all employees ABOUT US :Founded as a teachers college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 9,000 students. As one of the four State of Connecticut (institutions of higher learning in the Connecticut State Colleges and Universities System (CSCU), t he university offers both undergraduate and graduate programs in the liberal arts and professional disciplines.Selection PlanTO APPLY: You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting. Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69 (, t he State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system. Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to . For current state employees, salary calculations are not necessarily comparable from three branches of state government (i.e., Executive, Legislative, Judicial) to the other . FOR ASSISTANCE IN APPLYING: Please read or watch our Applicant Tips on How to Apply! IMPORTANT INFORMATION AFTER YOU APPLY: Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board (and select “Update My Contact Information.” This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. Read through this helpful link to prepare for your interview. Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class in the next twelve (12) months. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at (CONNECT WITH US:Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Neha Ranjan, .Follow the State of Connecticut on LinkedIn. (PURPOSE OF JOB CLASS (NATURE OF WORK)In a state agency this class is accountable for performing a full range of secretarial support functions.EXAMPLES OF DUTIESPerforms a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). INTERPERSONAL: Greets and directs visitors; Answers phones and takes messages; Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). PROCESSING: Scans correspondence; Pulls and attaches related materials; Reviews, routes and prioritizes mail. SECRETARY: Arranges and coordinates meetings (including space and equipment); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Performs related duties as requiredKNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; business math; Skills interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCETwo (2) years of experience above the routine clerk level in office support or secretarial work.MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWEDCollege training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.PREFERRED QUALIFICATIONSCandidates with professional experience in Higher Education is preferred.ConclusionAN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYERThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.Click on a link below to apply for this position:Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online

Created: 2026-03-10