University Housing - Office Assistant (Res Life)

University Housing - Office Assistant (Res Life) Job No: 28330 Division/Organization: University Housing Department: Residence Life Job Type: UW Student Jobs Remote Eligbility: Not Remote Location: 15 Slichter Hall - Human Resources 625 Babcock Dr. Madison, WI 53706 (on bus line) Salary/Wage Range or Lump Sum: $15.00 to $15.00 Job Categories: Customer Service, Department and Office Assistants Department Overview: Division of University Housing is committed to demonstrating our Core Values: Care in how we approach people and our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication. Anticipated Start Date 8/24/26 Anticipated Hours Per Week Approximately 10-15 hours per week Schedule: Hours 10-15 hours per week on average during the academic year, 30-40 hours per week during the summer. Flexible scheduling based on academic availability and operational need. Hours may not be available during November break, Winter break, or Spring break. Seasonal: This position is considered seasonal during the summer months in regards to the Affordable Care Act (ACA). Hours worked may exceed 30 hours/week during the summer months. Additional Scheduling Notes: Move-in Date: August 23, 2026 (If you are a resident of University Housing) Start Date: August 24, 2026 Note: Start date and training dates may change but will not be any earlier than the dates listed above. Salary/Wage Range: Hourly $15.00 to $15.00 Number Of Positions 13 Position Summary/Job Duties: Office Assistants coordinate and support the day-to-day operation of the residence halls under the supervision of the Residence Life Coordinator and provide administrative oversite and support to daily operations in the Residence Life Office(s). This position may work on special projects and in close coordination with University Housing. Provide administrative support for Residence Life Coordinator(s) and In-Unit Staff utilizing different systems and procedures. Assist with housing resident processes such as move-in and move-out. Perform general administrative tasks including answering phones, purchasing supplies, budget management and special projects for various housing departments. Serve as a resource and answer questions from staff, students, and the general public. Follow up with concerns in a timely and thorough manner. Assist with facilitating the census process in unit. Managing and creating various tracking reports, various calendars, appointments, and room reservations. Assist in creating/maintaining House Fellow duty schedules. Assist with and participate in recruitment, selection, training and development processes, as well as on and off boarding. Maintain and develop frequent, regular, and open communications with the Residence Life professional staff. Assist the Residence Life Coordinator and other staff with the development of materials for print publication, electronic newsletter, emails, bulletin boards, website, etc. Oversee and maintain the Residence Life resource room. Other duties and responsibilities as assigned. Qualifications: All applicants must be currently enrolled at UW-Madison and maintain enrollment through the employment period. During pre-employment and employment, a student staff member must abide by the Student Housing Handbook, and the University of Wisconsin System academic and non-academic policies and expectations. Application Instructions: To apply, go to and submit your online application Deadline to apply is Wednesday, April 1, 2026, 12:00 PM. University Housing values diversity and is an Equal Opportunity/Affirmative Action Employer Contact: Org: University Housing Contact: University Housing Human Resources Web: Email: Advertised: March 03, 2026 05:00 AM CST Central Standard Time Applications close: April 01, 2026 05:00 AM CST Central Standard Time Whatsapp Facebook LinkedIn Email App

Created: 2026-03-10