Invoicing Specialist

Title Invoicing Specialist Compensation $45,000–$55,000 USD base (flexible up to $65,000 USD for standout candidates) + full benefits Benefits & Growth (WIIFM) Full medical, dental, vision, matching 401(k), life insurance, FSA, 12 paid holidays, PTO Free company-sponsored virtual trainer/wellness program Dynamic, collaborative culture with direct executive and team visibility Why This Opportunity Stands Out High-impact, business-critical backfill with strong executive and peer visibility Outstanding long-term growth: recent promotions from entry/admin to CFO/COO Direct involvement in company transformation as VMC completes acquisitions and expands footprint Supportive, engaged culture with significant investment in employee development and cross-functional learning Key Responsibilities of the Invoicing Specialist Process and administer 900–1,000+ high-value customer invoices monthly with unwavering accuracy and timeliness Coordinate with AR supervisor, sales, production, and shipping teams to ensure all billing documentation, three-way matching, and records are correctly compiled and verified Identify, troubleshoot, and resolve billing discrepancies or missing documentation, escalating complex issues as needed Leverage Epicor (or similar ERP) and Excel (including pivot tables, lookups, and queries) for efficient data entry, management, and reporting Contribute to continuous process improvement, readiness for systems scaling, and cross-training as the company expands Must-Have Skills/Experience (Required) Demonstrated high-volume, detail-driven invoicing or billing experience (manufacturing, medical billing/coding, or related sectors strongly preferred) Strong Excel skills (pivot tables, VLOOKUP, data accuracy); ERP experience (Epicor or similar) required Proven data entry/test accuracy and ability to coordinate with cross-functional teams in a dynamic office environment Location On-site; Bloomingdale NJ local candidates only Schedule On-site, Monday–Friday, 8:00am–5:00pm; required flexibility to stay late during month-end as needed #INJAN2026

Created: 2026-03-10