Senior Executive Assistant to CEO

Senior Executive Assistant To CEO The Executive Assistant to the CEO provides high-level administrative, organizational, and strategic support to the Chief Executive Officer. This role requires exceptional discretion, professionalism, attention to detail, and the ability to manage competing priorities in a fast-paced executive environment. The Executive Assistant acts as a trusted partner to the CEO, ensuring smooth daily operations and effective communication across the organization. Essential Duties and Responsibilities: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements Coordinate internal and external meetings, including preparing agendas, materials, presentations, and follow-up actions Serve as a primary point of contact between the CEO and stakeholders (team members, board members, clients, partners) Draft, edit, and manage correspondence, reports, presentations, and other executive documents Compile data reports and drive follow up activity on behalf of CEO and Executive team Effective calendar scheduling through discerning key business priorities and performance indicators Handle confidential information with discretion and professionalism Organize and support executive meetings, including board meetings and leadership sessions Drive effective meetings including prep material creation and distribution Track action items and ensure timely follow-up on key initiatives Manage expense reports, invoices, and budget-related documentation Assist with special projects and strategic initiatives as assigned Maintain organized digital filing systems Coordinate company events and executive engagements when required Support other members of the executive team for meeting preparation and presentations Supervise Executive Assistant who oversees the operations of the office Assist CEO and Executive team in elevating key business relationships through advanced planning and event scheduling Qualifications and Requirements: Bachelor's degree or equivalent work experience 35+ years of experience supporting C-level executives or senior leadership Strong organizational and time-management skills Excellent written and verbal communication abilities High level of discretion and confidentiality Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools Ability to prioritize tasks and adapt to changing demands Strong problem-solving skills and proactive mindset Experience supporting a CEO or Executive Team Project coordination experience Familiarity with CRM or project management systems Event planning experience If you are tasked to drive as a part of this role, then it is required that you have a clean driving record and a current Driver's License that is not suspended or expired. Must be able to lift up to 15 pounds at times. EEO-1 Category: Administrative Support Workers

Created: 2026-03-10