Executive Assistant/Office Manager

A cutting-edge, dynamic, and fast-growing Series A biotechnology company is seeking an Executive Assistant/Office Manager to support its expanding team. This role will provide high-level administrative support to the CEO and COO while also overseeing office operations. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced, growing environment. This is an amazing opportunity to support a bright, innovative, and collaborative team and make a meaningful impact as a culture champion. In office 5 days a week, located in Brisbane, CA. Responsibilities Manage complex travel arrangements and calendars for the CEO and senior executives, ensuring efficient scheduling and coordination of meetings. Act as a primary point of contact, liaising confidently with internal and external stakeholders. Draft, edit, and proofread documents and correspondence with a focus on accuracy and presentation. Oversee office operations, including vendor management, supply procurement, and facility coordination. Handle administrative tasks such as document preparation, filing, and scanning. Plan and coordinate events, off-sites, and internal meetings to foster team collaboration. Provide project management support, tracking deadlines and ensuring timely completion of key initiatives. Support onboarding and office integration for new hires, ensuring a seamless transition. Assist in producing presentations, reports, and other materials as needed. Support the CEO in operational tasks, ensuring streamlined workflows and efficient execution of company initiatives. Requirements Bachelors degree preferred. 2+ years of Executive Assistant and Office Management experience, preferably within a start-up and fast-paced growing environment. Advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel) and Google Suite. Strong organizational skills and keen attention to detail. Excellent verbal and written communication skills with the ability to interact at all levels. Ability to handle sensitive and confidential information with discretion. Independent problem-solver with strong prioritization and time-management skills. Ability to adapt to change and manage multiple projects simultaneously. Prior experience with event coordination and office operations preferred. Salary $100K - $125K base, bonus, equity, perks, benefits We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Created: 2026-03-10