Executive Assistant

Executive Assistant We are searching for the best talent for an Executive Assistant in Miami, FL. Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Key responsibilities include: Supervise and coordinate overall administrative activities for Janssen International Vice President. Manage and maintain executive's schedule (VP). Travel arrangement such as: issue the ticket using approved agencies, book hotels, set up ground transportation and fill out the subscription for Congresses as needed. Prepare expense reports through with documentation for IVP as needed. Support in Procurement process, working with internal systems to create vendors, open requests for purchase orders, pay vendors and process invoices. Collect, prepare information and reports for management use. Prepare all logistics of meetings and events, internal and external, including invitations, venues, meals, booking of hotels and transportation, visual equipment. Interacts with other administrative teams, as well as leaders and cross-functional stakeholders in the organization to deliver on IVP business needs. Collaborate with a small group of administrative assistants, securing deployment of company policies, sharing relevant information, manage vacation schedule and leaves of absence to secure business continuity and appropriate business support. Training the new assistant members. Qualifications: A High School diploma is required; an Associate or Bachelor's degree is preferred A minimum of 6 years related experience Advanced skills in writing, reading and speaking in English and Spanish or Portuguese This individual will have excellent verbal and written communication skills, with outstanding interpersonal skills Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook) Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites) is required. Demonstrate discipline, organization and positive "can do" attitude. Capable of working well in a dynamic environment. Good interpersonal relationships and a team player Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via internal employees contact AskGS to be directed to your accommodation resource.

Created: 2026-03-10